Executive Secretary
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Key skills for this role
About the Role
Al Baida Technical Services Company seeks an experienced Executive Secretary to support the Chairman. The role manages schedules, correspondence, meetings, and travel while coordinating with internal and external stakeholders.
Key Skills for This Role
Responsibilities
- Manage the Chairman's calendar, appointments, meetings, travel, and daily priorities
- Prepare and coordinate executive correspondence, reports, presentations, meeting agendas, minutes, and action plans in Arabic and English
- Act as primary liaison between Chairman, senior management, business units, clients, government authorities, consultants, and strategic partners
- Coordinate business development initiatives, strategic projects, and executive follow up
- Review and compile financial, operational, and project reports for executive review
- Maintain confidential records, contracts, and corporate documents ensuring compliance
- Organize Board and Executive Committee meetings, corporate events, and executive visits
- Conduct research, prepare business briefs, monitor KPIs, and support special projects
- Ensure effective office administration, document control, and continuous improvement of executive office processes
Requirements
- Bachelor's degree in Business Administration, Finance, Management, or related field
- Minimum 5 8 years of experience supporting a Chairman, CEO, or senior executive
- Fluent in Arabic and English (spoken and written)
- Strong background in executive administration, financial coordination, and business development support
- Excellent organizational, communication, analytical, and interpersonal skills
- High level of professionalism and confidentiality
- Proficiency in Microsoft Office applications
Full Job Posting
Job Purpose
- The Executive Secretary to the Chairman provides high level executive and administrative support to ensure efficient operation of the Chairman's Office.
- Manages schedule, correspondence, meetings, and travel while coordinating with internal departments and external stakeholders.
- Supports strategic initiatives, business development, financial reporting, and corporate governance across Construction, Agriculture, and Infrastructure businesses.
Key Responsibilities
- Manage the Chairman's calendar, appointments, meetings, travel, and daily priorities.
- Prepare and coordinate executive correspondence, reports, presentations, meeting agendas, minutes, and action plans in Arabic and English.
- Act as primary liaison between Chairman, senior management, business units, clients, government authorities, consultants, and strategic partners.
- Coordinate business development initiatives, strategic projects, and executive follow up to ensure timely implementation of decisions.
- Review and compile financial, operational, and project reports for executive review and support informed decision making.
- Maintain confidential records, contracts, and corporate documents while ensuring compliance with company policies and governance standards.
- Organize Board and Executive Committee meetings, corporate events, and executive visits.
- Conduct research, prepare business briefs, monitor key performance indicators, and support special projects assigned by the Chairman.
- Ensure effective office administration, document control, and continuous improvement of executive office processes.
- Perform any other duties assigned by the Chairman.
Qualifications
- Bachelor's degree in Business Administration, Finance, Management, or a related field.
- Minimum 5–8 years of experience supporting a Chairman, CEO, or senior executive, preferably in Construction, Agriculture, Infrastructure, or related industries.
- Fluent in Arabic and English (spoken and written).
- Strong background in executive administration, financial coordination, and business development support.
- Excellent organizational, communication, analytical, and interpersonal skills.
- High level of professionalism, confidentiality, and proficiency in Microsoft Office applications.
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