Executive Personal Assistant
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Key skills for this role
About the Role
We are seeking a highly organized and proactive Executive Personal Assistant to support the Managing Director with business, operational, administrative, and personal tasks. The role requires excellent organization, confidentiality, and the ability to manage multiple priorities.
Key Skills for This Role
Responsibilities
- Provide daily executive and personal assistance to the Managing Director
- Manage calendars, meetings, appointments, reminders, and daily priorities
- Coordinate business, personal, family office, and special projects
- Follow up with clients, lawyers, consultants, suppliers, agencies, and service providers
- Prepare, organize, review, and track documents, reports, presentations, letters, and correspondence
- Maintain organized digital and physical filing systems
- Track tasks, deadlines, pending items, and follow ups to ensure nothing is missed
- Assist with travel arrangements, bookings, appointments, personal errands, and administrative matters
- Support social media, branding, presentation, and creative coordination when required
- Review documents, posts, presentations, and materials for clarity, accuracy, formatting, and presentation quality
- Handle confidential business, legal, financial, and personal information with full discretion
Requirements
- Strong organizational skills and excellent attention to detail
- Excellent written and spoken English
- Strong follow up skills and ability to manage multiple priorities
- High level of discretion, confidentiality, and professionalism
- Strong computer skills including Microsoft Office, Google Workspace, email, calendars, cloud filing, and online tools
- Ability to prepare and organize documents, tables, presentations, and reports
- Good eye for formatting, design, presentation, branding, and social media content
- Calm, mature, proactive, and able to work in a fast paced environment
- Able to take initiative, think ahead, and solve problems without constant instructions
- Arabic is an advantage
Full Job Posting
Role Summary
- We are looking for a highly organized, proactive, and trustworthy Executive & Personal Assistant to provide business, operational, administrative, and personal support to the Managing Director.
- This is a varied and fast paced role that requires excellent organization, strong follow up, confidentiality, attention to detail, and the ability to manage several priorities at the same time.
- The ideal candidate is professional, discreet, digitally organized, confident in communication, and comfortable supporting both corporate matters and personal/family office tasks.
- A good eye for presentation, social media, branding, and visual details is also important.
Key Responsibilities
- Provide daily executive and personal assistance to the Managing Director
- Manage calendars, meetings, appointments, reminders, and daily priorities
- Coordinate business, personal, family office, and special projects
- Follow up with clients, lawyers, consultants, suppliers, agencies, and service providers
- Prepare, organize, review, and track documents, reports, presentations, letters, and correspondence
- Maintain organized digital and physical filing systems
- Track tasks, deadlines, pending items, and follow ups to ensure nothing is missed
- Assist with travel arrangements, bookings, appointments, personal errands, and administrative matters
- Support social media, branding, presentation, and creative coordination when required
- Review documents, posts, presentations, and materials for clarity, accuracy, formatting, and presentation quality
- Handle confidential business, legal, financial, and personal information with full discretion
Candidate Requirements
- Strong organizational skills and excellent attention to detail
- Excellent written and spoken English
- Arabic is an advantage
- Strong follow up skills and ability to manage multiple priorities at the same time
- High level of discretion, confidentiality, and professionalism
- Comfortable handling both business and personal/family related matters
- Strong computer skills, including Microsoft Office, Google Workspace, email, calendars, cloud filing, and online tools
- Ability to prepare and organize documents, tables, presentations, and reports
- Good eye for formatting, design, presentation, branding, and social media content
- Calm, mature, proactive, and able to work in a fast paced environment
- Able to take initiative, think ahead, and solve problems without waiting for constant instructions
- Coordinate communication between different people and teams in a professional and timely manner
Ideal Candidate
- This role is best suited for someone who is highly organized, calm under pressure, trustworthy, discreet, fast in follow up, detail oriented, flexible, practical, and comfortable supporting both business and personal matters.
- This is not a basic admin or receptionist role. It requires maturity, confidentiality, strong judgment, and the ability to support a busy Managing Director across several areas of work.
Pay
- AED 5,000.00 AED 8,000.00 per month
Work Location
- In person
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