Executive Personal Assistant
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Key skills for this role
Role Overview
Support the Managing Director by managing executive operations, priorities, stakeholder coordination, and the efficient running of the Managing Director’s office.
Work closely with senior leadership, department heads, board members, external partners, and internal teams.
The role is within a construction and engineering group’s corporate head office.
Key Skills for This Role
Full Job Posting
Role Overview
Support the Managing Director by managing executive operations, priorities, stakeholder coordination, and the efficient running of the Managing Director’s office.
Work closely with senior leadership, department heads, board members, external partners, and internal teams.
The role is within a construction and engineering group’s corporate head office.
Your Role
- Manage the Managing Director’s calendar, priorities, meetings, and appointments.
- Coordinate with senior leadership and department heads on updates and action items.
- Prepare agendas, minutes, reports, presentations, and executive correspondence.
- Coordinate business travel, meetings, events, and protocol arrangements.
- Maintain confidential documents and handle sensitive information with discretion.
- Act as a liaison between the Managing Director, internal teams, and external stakeholders.
- Track deadlines, action items, expenses, and key business priorities.
- Support the Managing Director with operational tasks and ad hoc assignments.
Experience
- At least four years of experience supporting a Managing Director, CEO, or senior executive.
- Experience in a corporate or multinational environment.
- Exposure to executive operations, reporting, and stakeholder coordination.
Knowledge and Skills
- Excellent organizational, communication, and time-management skills.
- Strong proficiency in Microsoft Office, SharePoint, and corporate tools.
- Excellent English communication and executive-level writing skills.
- Strong attention to detail, discretion, and confidentiality.
- Ability to manage competing priorities and work under pressure.
- Professional presence with strong stakeholder management skills.
- Bachelor’s degree in Business Administration, Management, or a related field.
- Arabic language capability is advantageous.
About the Company
ALEC is a GCC construction company delivering complex projects across airports, hospitality, retail, high-rise, and other sectors.
The head office provides governance, finance, talent, innovation, digital systems, sustainability, and operational support across the group.
Opportunity
- The role provides exposure to senior stakeholders, corporate operations, strategic initiatives, and high-profile projects across the region.
- The company describes a collaborative, fast-paced corporate environment focused on operational excellence and continuous improvement.
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