Executive Officer at Education Authority Northern Ireland — Antrim, GBR | Base Career

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To be responsible for the organisation and management of the school office and staff and
provide administrative, clerical and secretarial support to the Principal, school staff and
Board of Governors.
Supervise appropriate staff including the management and allocation of duties . (Supervision is defined as having full permanent accountability for planning and co-ordinating the quantity and quality of work as well as managing issues relating to discipline and welfare.)
Identify and provide on the job training to appropriate staff.
Provide administrative, clerical and secretarial support for school staff and Board of Governors.
Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
Complete and submit all returns/records as required.
Contact with relevant personnel to receive and provide information.

Person Specification

You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
The stage in the process when the criteria will be measured is outlined in the table below.
Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.

The following are additional essential criteria which will be measured during the interview/selection stage.

The requirements of an Executive Officer.
General office administrative processes and records.

Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines

Evidence of a customer focused approach to work

Demonstrable people management and team skills to successfully motivate and manage others

Evidence of sound interpersonal and communication skills

Evidence of how your experience and approach to work reflect the school’s values/ethos.

You will find information about the school’s values/ethos on our school website

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates.

Desirable criteria will be applied in the order listed.

You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

Have a minimum of one year’s experience of working in an administrative role within a school environment

Demonstrable experience of operating schools-based computer applications/systems within a school setting (eg C2K SIMS)

Demonstrable experience of the administration of finances within a school office environment

Executive Officer

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Key Skills for This Role

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Person Specification

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