Senior Clerical Officer - Information Governance Team - 2 Posts

You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted.

You should clearly demonstrate this for both the essential and desirable criteria, where relevant.

You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.

The stage in the process when the criteria will be measured is outlined in the table below.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.

Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed.

It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage .

You should therefore make it clear on your application form how, and to what extent you meet these criteria.

Failure to do so may result in you not being shortlisted.

Hold five GCSE’s (Grades A* – C) or equivalent or higher and have one year’s demonstrable experience of working in an administrative role in an office environment to include the practical use of computers;

have three years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers.

The successful candidate will be required:

to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;

be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.

The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model .

Knowledge of general office administrative processes and records

Knowledge of the functions of the Education Authority.

In line with EA’s Game Changing People Model we will look for evidence of:

Ability to organise a busy workload to deliver effective results on time

Flexibility to meet changing demands as required.

Ability to communicate and work effectively with others as part of a team.

Ability to use own initiative to solve problems and respond to others.

Ability to take a responsive and customer focused approach to work.

Excellent ICT skills including Word, Outlook and Excel.

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates.

Desirable criteria will be applied in the order listed.

You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

Demonstrable experience in the use of Microsoft IT packages including databases and Outlook

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA.

This will include evidence of commitment to equality and excellence in service delivery.

These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.

Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate.

Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed at NI Direct or the Department of Justice.

To view the applicant guidance notes, please click here .

To learn about the many great benefits of joining the Education Authority, click here

The Education Authority is an Equal Opportunities Employer.