Executive - HR & Admin

Overview

• HR Operations (UAE Labour Law Compliance)

• Manage the complete employee lifecycle: recruitment coordination, onboarding, confirmations, transfers, and separations.
• Prepare and maintain employment contracts in line with Ministry of Human Resources and Emiratisation regulations.
• Coordinate WPS (Wage Protection System) payroll inputs and ensure timely salary processing.
• Maintain employee records in line with UAE compliance and audit requirements.
• Track and manage leave, attendance, and overtime as per UAE Labour Law.
• Support performance management and employee engagement initiatives.
• Handle disciplinary processes, warning letters, and grievance management.
• Ensure adherence to UAE Labour Law (Federal Decree Law No. 33 of 2021).
• Visa & Government Coordination (Through Typing Centers)
• Manage end-to-end employment visa processing (new, renewal, cancellation) through approved typing centers.
• Coordinate with authorized typing centers for submissions on:
• General Directorate of Residency and Foreigners Affairs
• Federal Authority for Identity Citizenship Customs and Port Security
• Ensure timely processing of:
• Labour approvals and contracts
• Emirates ID applications
• Medical fitness tests
• Visa stamping and cancellations
• Maintain a comprehensive tracker for visa status, expiries, and renewals.
• Ensure accuracy and compliance of all submissions made via typing centers.
• Liaise with typing centers for follow-ups, issue resolution, and documentation.
• Coordinate for labour inspections and required documentation.

2.Payroll, Insurance & Benefits

3. Accommodation And Camp Management

• Oversee labour camps / staff accommodation:
• Room allocation and occupancy management
• Hygiene, safety, and municipality compliance
• Coordinate maintenance, housekeeping, and utilities.
• Ensure compliance with UAE labour accommodation standards.
• Maintain records for camp audits and inspections.

• Fleet & Transportation Management

• Manage company vehicles and transportation:
• Allocation and usage tracking
• Registration, renewals, and insurance
• Coordinate compliance with relevant authorities such as Roads and Transport Authority.
• Monitor fuel usage, servicing, and maintenance schedules.
• Maintain driver records, licenses, and compliance with UAE traffic regulations.

5. General Administration

• Oversee office and site administration including facilities management.
• Manage vendors and service providers (contracts, negotiations, renewals).
• Handle office supplies, assets, and inventory control.
• Ensure health & safety compliance across office, factory, and camps.
• Support internal and external audits (ISO or compliance-related).

6. Policies, Compliance & Reporting

• Implement and monitor HR & Admin policies aligned with UAE laws.
• Prepare and maintain MIS reports on:
• Headcount
• Visa status
• Employee turnover
• Admin and operational costs
• Ensure readiness for government inspections and audits.
• Maintain strict confidentiality of employee and company data.