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Executive & Facilities EA

Harmony Fire
Chesterfield, GBR
Full-time
Mid
Onsite
Discovered Yesterday
Microsoft 365
Free

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Key skills for this role

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Key Responsibilities

  • Provide comprehensive executive assistant support to the SolidCor leadership team — including diary management, meeting coordination, travel booking, correspondence, and preparation of documents and presentations.
  • Act as the first point of contact for the leadership team, managing communications, screening requests, and ensuring senior leaders can focus on the priorities that matter most.
  • Take ownership of the day-to-day facilities management of the Chesterfield site — including coordinating maintenance, managing supplier relationships, overseeing cleaning and housekeeping standards, and ensuring the site is always well-presented and fit for purpose.
  • Manage office supplies, equipment, and consumables — ensuring the factory office and welfare areas are stocked, organised, and maintained.
  • Coordinate health and safety administration for the site — including maintaining records, booking training, and supporting the management team with H&S compliance.
  • Support the planning and delivery of internal events, company meetings, and visitors to site.
  • Manage incoming and outgoing correspondence, filing, and document management across the leadership team.
  • Support onboarding administration for new starters — ensuring inductions are coordinated and new team members have what they need from day one.
  • Identify and implement improvements to how the office and facilities are run, bringing ideas that raise the standard across the site.

Skills, Knowledge & Expertise

  • An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time.
  • Proven experience as an EA, PA, or Office Manager — ideally supporting a senior leadership team in a fast-paced environment.
  • Strong organisational skills — able to manage competing priorities, multiple diaries, and a varied workload without dropping the ball.
  • Excellent attention to detail — accurate, thorough, and consistent in everything you do.
  • Clear and professional communicator — confident liaising with senior stakeholders, suppliers, and visitors at all levels.
  • Proactive and self-motivated — comfortable identifying what needs doing and getting on with it without being asked.
  • Experience managing facilities or office operations (preferable).
  • Proficient in Microsoft 365 — particularly Outlook, Word, Excel, and Teams.
  • Chesterfield-based and available full time.

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