Executive Assistant
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Key skills for this role
About the Role
GP GLOBAL MAG LLC seeks a native Arabic-speaking Executive Assistant to provide high-level administrative support to senior executives. The role involves calendar management, travel coordination, report preparation, and project management.
Key Skills for This Role
Responsibilities
- Represent the CEO's office for any form of communication and correspondence
- Manage calendar and coordinate with cross functional departments
- Maintain proper filing system and documentation for all departments
- Coordinate travel bookings for domestic and international trips
- Prepare various reports on a regular basis
- Maintain minutes of meetings (MOMs) of various meetings and appointments
- Generate various MIS reports
- Handle all required administrative activities related to CEO's office
- Manage projects from start to finish, managing time and tasks effectively
- Draft own correspondence
Requirements
- Native Arabic speaker with excellent communication skills in both Arabic and English
- Experience as an Executive Assistant
- Strong attention to detail and ability to handle confidential information with discretion
- Ability to manage heavy workload and conflicting priorities
- Experience in Lubricant Industry (preferred)
Full Job Posting
Duties & Responsibilities
- Representing the CEO's office for any form of communication and correspondence.
- Effective in Calendar Management and co ordination with cross functional departments.
- Maintaining proper filing system and documentation for all departments.
- Co ordinating for travel bookings for domestic, international, as and when required.
- Preparing various reports on regular basis.
- Maintaining MOMs of various meetings and appointments.
- Generating various MIS reports.
- Responsible for handling all required administrative activities related to CEO’s office.
- Taking care of projects from start to finish, managing time and tasks effectively.
- Manage a heavy workload and at times conflicting priorities as well as tracking progress on a wide range of tasks.
- Typing with the ability to draft own correspondence.
Requirements
- Native Arabic speaker with excellent communication skills in both Arabic and English.
- Strong attention to detail and ability to handle confidential information with discretion.
- Experience as an Executive Assistant.
- Ability to manage heavy workload and conflicting priorities.
- Experience in Lubricant Industry (preferred).
Additional Information
- Job Type: Full time.
- Work Location: In person.
- Ability to commute/relocate to Jebel Ali required.
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