Executive Assistant to the COO (Bilingual English /Mandarin)
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Key skills for this role
About the Role
ALTIVON FZCO is seeking a bilingual English/Mandarin Executive Assistant to support the COO in a fast-paced management consulting environment. The role involves managing complex calendars, coordinating travel, organizing meetings, and handling communications.
Key Skills for This Role
Responsibilities
- Manage complex calendars across multiple time zones
- Coordinate domestic and international travel, including itineraries, visas, and logistics
- Organize board and leadership meetings; prepare agendas, record accurate minutes, and track decisions/deliverables
- Act as the primary liaison between the COO and internal/external stakeholders
- Draft and edit correspondence, reports, and presentations
- Conduct research, compile data for dashboards, and assist with proposal submissions and strategic planning
Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field preferred
- Minimum 2+ years of experience as an Executive Assistant supporting C level executives
- Absolute fluency in both English and Mandarin (written and verbal)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and Zoom
- Exceptional attention to detail, high emotional intelligence, ability to handle confidential information with discretion
Full Job Posting
Position Summary
- We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to the COO.
- Operating in a fast paced management consulting environment, you will serve as a trusted partner, ensuring efficient management of daily operations, executive communications, and key business initiatives.
Key Responsibilities
- Manage complex calendars across multiple time zones; coordinate domestic and international travel, including itineraries, visas, and logistics.
- Organize board and leadership meetings; prepare agendas, record accurate minutes, and track decisions/deliverables.
- Act as the primary liaison between the COO and internal/external stakeholders. Draft and edit correspondence, reports, and presentations.
- Conduct research, compile data for dashboards, and assist with proposal submissions and strategic planning.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
- Minimum 2+ years of experience as an Executive Assistant supporting C level executives. Experience in management consulting, professional services, or financial services is highly preferred.
- Absolute fluency in both English and Mandarin (written and verbal) is mandatory.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, and Zoom. Experience with CRM or project management tools is an advantage.
- Exceptional attention to detail, high emotional intelligence, ability to handle confidential information with discretion, and a service oriented mindset.
What We Offer
- Competitive salary based on experience.
- Direct mentorship and exposure to executive leadership.
- A strong foundation for future career growth into operations or leadership roles.
Work Location
- In person
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