Executive Assistant to Co-Founders

Overview

Key Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving conflicts.
• Coordinate internal and external meetings, including preparing agendas, gathering supporting documents, and attending meetings to capture minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal/external stakeholders, ensuring clear and professional communication.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support the Co-Founders with day-to-day coordination, including attending meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective decision-making and execution.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Support cross-functional coordination across departments and assist in driving alignment on key initiatives.
• Handle day-to-day administrative tasks including expense tracking, office coordination, supply management, and ad-hoc operational support.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

Qualifications

• Bachelor’s degree in Business Administration or a related field is preferred.
• Previous experience supporting Founders, C-level executives, or senior stakeholders within a fast-paced environment is highly preferred.
• Fluent Arabic and English communication skills are required.
• Must hold a valid driving license and be comfortable with regular travel and coordination requirements.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Ability to work independently, remain flexible, and operate effectively under pressure.