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Executive Assistant/Senior Executive Assistant
Zeta
Mumbai, IND
Full-time
Entry · 2+ years experience
Onsite
Discovered 1 weeks ago
Google SuiteMicrosoft Office
Free
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Key Skills for This Role
Google SuiteMicrosoft Office
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- Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)
- Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.
- Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.
- Manage travel arrangements for the CEO (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
- Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
- Maintain strong follow-up systems for timely completion of projects/assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
- Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
- Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
- Organizing and servicing meetings, social gatherings, and events.
- Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.
- Remain up-to-date with the latest trends and events in the industry.
- Creating Presentations, summary reports, and budgets as and when required by the CEO.
- Strong organizational, multitasking, and problem-solving skills, with the ability to effectively manage a diverse range of executive and personal operational responsibilities
- Strong conceptual thinker with strong analytical skills and logical thinking
- Immaculate written and oral communication skills with the ability to take ownership of one's work.
- Process-oriented: Demonstrable commitment to following processes, documentation etc.
- Proficient at using the Internet, and demonstrable technical aptitude/inclination.
- Proactive with a go-getter attitude
- Team player with collaboration skills
- Highly organized and multitasker
- Proficiency in Google Suite and Microsoft Office is a must.
- Experience working closely with and managing communications and coordination for C-suite executives and senior leadership.
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