Executive Assistant

Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners.

Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives.

Track action items and follow-ups from meetings to ensure timely completion.

Exercise sound judgment and discretion when handling confidential and sensitive information across engineering, financial, and sales matters.

Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials.

Help plan and execute larger organizational events (team offsites, department all-hands) in partnership with other EAs and business partners.

Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination.

Support light project coordination and ad hoc initiatives for each leader, such as tracking OKRs, org planning logistics, or budget documentation.

Process purchase orders, invoices, and vendor requests as needed for each supported organization.

5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously.

Bachelor's degree or equivalent practical experience.

Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details.

Excellent written and verbal communication skills, with strong judgment on tone and audience across technical, financial, and customer-facing contexts.

Highly proficient with Google Workspace or Microsoft Office (calendar, email, docs, slides, spreadsheets) and familiarity with expense and travel management tools (e.g., Concur, Navan).

Strong discretion and professionalism when handling confidential business, personnel, and financial information.

Comfortable working in a fast-paced, high-growth technology company where priorities can change quickly.

Strong organizational skills and follow-through; able to manage multiple workstreams and deadlines independently.

Prior experience supporting leaders in Engineering, Finance/G&A, and Sales organizations, or at a semiconductor, AI infrastructure, or enterprise technology company.

Experience coordinating with cross-functional business partners such as Finance, People, IT, and Legal.

Experience planning offsites, team events, or department-wide meetings.

Base Salary Range:

Submission Guidelines Please note that in order to be considered an applicant for any position at SambaNova Systems, you must submit an application form for each position for which you believe you are qualified.

EEO Policy SambaNova Systems is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

Benefits Summary for US-Based, Full-Time Employment Positions SambaNova offers a competitive total rewards package, including the base salary, plus equity and benefits. We cover 95% premium coverage for employee medical insurance, and 77% premium coverage for dependents and offer a Health Savings Account (HSA) with employer contribution. We also offer Dental, Vision, Short/Long term Disability, Basic Life, Voluntary Life, and AD&D insurance plans in addition to Flexible Spending Account (FSA) options like Health Care, Limited Purpose, and Dependent Care. Our library of well-being benefits available to you and your dependents includes a full subscription to Headspace, Gympass+ membership with access to physical gyms, One Medical membership, counseling services with an Employee Assistance Program, and much more.