Executive Assistant

Overview

Your Role

• The Executive Assistant shall provide administrative support to the [Vice President of Transportation and Defence]–They shall also be directly responsible for:
• Calendar and Scheduling Management – Coordinating and managing the] calendar, scheduling meetings, and ensuring they are well-prepared for all engagements.
• Travel Coordination – Planning and managing travel arrangements, including booking flights, accommodations, and transportation.
• Meeting Preparation – Preparing agendas, taking minutes, and following up on action items from meetings.
• Communication Management – Handling correspondence, filtering emails, and managing phone calls to ensure the time is used efficiently.
• Project and Task Management – Assisting with the management of various projects and tasks, ensuring deadlines are met and objectives are achieved
• Confidentiality and Discretion – Handling sensitive information with the utmost confidentiality and discretion.
• Stakeholder Coordination – Acting as a key point of contact
• Being the first point of contact with people from both inside and outside the organization; regularly liaising with clients, suppliers and other colleagues at all levels.
• Full understanding and practical application of the organisation's policies

About You

• Technical Proficiency – Familiarity with office software (e.g., Microsoft Office Suite) and other relevant tools
• Organisational Skills – Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Time Management – Efficiently managing the schedule and ensuring timely completion of tasks.
• Adaptability – Flexibility to handle changing priorities and unexpected challenges.
• Communication Skills – Excellent verbal and written communication skills to interact with various stakeholders and convey information clearly
• Interpersonal Skills – Strong interpersonal skills to build relationships and work collaboratively with others.
• Problem-Solving Skills – Ability to anticipate issues and find solutions quickly and efficiently.
• Discretion and Confidentiality – Handling sensitive information with the utmost confidentiality.
• Rewards & benefits
• Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

This Includes

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.

About AtkinsRéalis