Executive Assistant
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Key skills for this role
About the Role
AtkinsRéalis is seeking an Executive Assistant to provide high-level administrative support to the Vice President of Transportation and Defense in Riyadh. The role involves calendar management, travel coordination, meeting preparation, and stakeholder liaison.
Key Skills for This Role
Responsibilities
- Calendar and Scheduling Management – Coordinating and managing the Vice President's calendar, scheduling meetings, and ensuring they are well prepared for all engagements
- Travel Coordination – Planning and managing travel arrangements, including booking flights, accommodations, and transportation
- Meeting Preparation – Preparing agendas, taking minutes, and following up on action items from meetings
- Communication Management – Handling correspondence, filtering emails, and managing phone calls to ensure the time is used efficiently
- Project and Task Management – Assisting with the management of various projects and tasks, ensuring deadlines are met and objectives are achieved
- Confidentiality and Discretion – Handling sensitive information with the utmost confidentiality and discretion
- Stakeholder Coordination – Acting as a key point of contact, regularly liaising with clients, suppliers and other colleagues at all levels
- Full understanding and practical application of the organisation's policies
Requirements
- Technical Proficiency – Familiarity with office software (e.g., Microsoft Office Suite) and other relevant tools
- Organisational Skills – Ability to manage multiple tasks, prioritize effectively, and maintain a well organized workspace
- Time Management – Efficiently managing the schedule and ensuring timely completion of tasks
- Adaptability – Flexibility to handle changing priorities and unexpected challenges
- Communication Skills – Excellent verbal and written communication skills to interact with various stakeholders and convey information clearly
- Interpersonal Skills – Strong interpersonal skills to build relationships and work collaboratively with others
- Problem Solving Skills – Ability to anticipate issues and find solutions quickly and efficiently
- Discretion and Confidentiality – Handling sensitive information with the utmost confidentiality
Full Job Posting
Overview
- The Executive Assistant will provide high level administrative and executive support to the Vice President of Transportation and Defense, ensuring the smooth, efficient, and effective operation of the executive office.
- Based in Riyadh, Saudi Arabia, and reporting to the Senior Executive Assistant, this role requires exceptional organizational capability, discretion, and the ability to manage complex, fast paced workloads in a dynamic environment.
Your role
- Calendar and Scheduling Management – Coordinating and managing the Vice President's calendar, scheduling meetings, and ensuring they are well prepared for all engagements.
- Travel Coordination – Planning and managing travel arrangements, including booking flights, accommodations, and transportation.
- Meeting Preparation – Preparing agendas, taking minutes, and following up on action items from meetings.
- Communication Management – Handling correspondence, filtering emails, and managing phone calls to ensure the time is used efficiently.
- Project and Task Management – Assisting with the management of various projects and tasks, ensuring deadlines are met and objectives are achieved.
- Confidentiality and Discretion – Handling sensitive information with the utmost confidentiality and discretion.
- Stakeholder Coordination – Acting as a key point of contact, regularly liaising with clients, suppliers and other colleagues at all levels.
- Full understanding and practical application of the organisation's policies.
About you
- Technical Proficiency – Familiarity with office software (e.g., Microsoft Office Suite) and other relevant tools.
- Organisational Skills – Ability to manage multiple tasks, prioritize effectively, and maintain a well organized workspace.
- Time Management – Efficiently managing the schedule and ensuring timely completion of tasks.
- Adaptability – Flexibility to handle changing priorities and unexpected challenges.
- Communication Skills – Excellent verbal and written communication skills to interact with various stakeholders and convey information clearly.
- Interpersonal Skills – Strong interpersonal skills to build relationships and work collaboratively with others.
- Problem Solving Skills – Ability to anticipate issues and find solutions quickly and efficiently.
- Discretion and Confidentiality – Handling sensitive information with the utmost confidentiality.
Rewards & benefits
- Tax free salary.
- Life insurance coverage.
- Medical insurance.
- Annual leave balance.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Transportation & housing allowances.
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.
About AtkinsRéalis
- We're AtkinsRéalis, a world class engineering services and nuclear organization.
- We connect people, data and technology to transform the world's infrastructure and energy systems.
- Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world.
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