Executive Assistant

About Us

Executive Assistant

Role Summary

Key Responsibilities

• **Rigorous Action-Item Follow-up:**
• Document comprehensive minutes during board and executive meetings, extract actionable tasks, and
• relentlessly follow up with department heads
• to ensure all deadlines (KPIs) and executive directives are fully met.
• **Administrative Project Tracking:**
• Own and manage minor administrative projects assigned by leadership,
• tracking every milestone proactively
• from inception to completion, and preparing status reports for executive review.
• **Proactive Schedule Governance:**
• Manage and safeguard the executives’ calendars, prioritizing high-level appointments while
• anticipating and following up on meeting confirmations
• , agendas, and preparatory briefing materials well in advance.
• **Cross-Functional Communication Liaison:**
• Act as a dependable bridge between executive management and internal departments (HR, Operations, Finance),
• vigorously following up on requested internal reports
• and data to ensure timely delivery.
• **Correspondence Tracking:**
• Draft, review, and manage high-level official correspondence and emails in both English and Arabic with absolute accuracy,
• actively tracking external responses
• and incoming feedback from partners and VIP stakeholders.
• **Office & Logistics Management:**
• Oversee day-to-day office administrative tasks, coordinate with vendors, manage office procurement, and
• systematically follow up on service agreements and contracts
• .
• **Information & Document Control:**
• Maintain a highly structured, confidential digital and physical archiving system, ensuring that all vital corporate records are easily trackable and retrievable.

Requirements & Qualifications

• **Education:**
• Bachelor’s degree in Business Administration, Human Resources, or a closely related field.
• **Experience:**
• 2-5 years of proven experience as an Executive Assistant, Office Manager, or a senior administrative role—preferably within fast-paced corporate environments, high-growth companies, or the sports sector.
• **Core Competency:**
• Demonstrated mastery in end-to-end task tracking, strong follow-up protocols, and accountability management.
• **Languages:**
• Native or professional fluency in both Arabic and English (written and spoken) is strictly mandatory.
• Candidates must be highly skilled in drafting executive corporate letters in both languages.
• **Technical Skills:**
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and modern task-management or collaboration tools (Asana, Trello, ClickUp, or Slack).
• **Soft Skills:**
• Outstanding interpersonal communication skills, high emotional intelligence, and the confidence to follow up professionally with senior management.
• **Attributes:**
• High-level problem-solving mindset, exceptional attention to detail, absolute discretion with confidential data, and the ability to thrive under pressure.