Executive Assistant / Receptionist
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Key skills for this role
About the Role
Willinham DMCC is seeking a dual-function Executive Assistant/Receptionist to provide administrative support to the HR & Finance Department and executive assistance to the Chief of Staff in Dubai.
Key Skills for This Role
Responsibilities
- Serve as the professional first point of contact for all in person visitors, couriers, and deliveries
- Manage visitor and employee access cards and ensure accurate documentation
- Coordinate meeting room bookings and prepare rooms prior to meetings
- Manage the Chief of Staff's calendar, scheduling meetings and protecting focused work time
- Assist with drafting communications, meeting notes, and recap summaries
- Coordinate with the travel team to ensure business trips are booked and expenses tracked
- Assist with accounts payable and receivable functions including data entry and reconciliations
- Maintain organized records of financial documents, receipts, and purchase orders
- Support the Head of Accounts during audits by compiling documentation and reports
- Support HR with filing physical & digital
Requirements
- Minimum 2 years of experience in an administrative/receptionist role UAE based
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- High organizational skills and attention to detail
- Polished presentation and clear verbal and written communication skills
- Bachelor's degree (Required)
Full Job Posting
Position Summary
- The Executive Assistant/Receptionist serves as a dual function professional providing comprehensive administrative support to the HR & Finance Department and executive assistance to the Chief of Staff.
- This role requires a highly organized, detail driven individual.
- The postholder will be the first point of contact for all visitors and correspondence.
Role Overview
- Serve as the professional first point of contact for all in person visitors, couriers, and deliveries.
- Manage visitor and employee access cards and ensure accurate documentation.
- Coordinate meeting room bookings and prepare rooms prior to meetings.
- Manage the CoS’s calendar, scheduling meetings and protecting focused work time.
- Assist with drafting communications, meeting notes, and recap summaries.
- Coordinate with the travel team to ensure business trips are booked and expenses tracked.
- Act as a reliable point of contact for individuals reaching out to the CoS.
- Assist with accounts payable and receivable functions including data entry and reconciliations.
- Maintain organized and accurate records of all financial documents, receipts, and purchase orders.
- Support the Head of Accounts during internal and external audits.
- Support HR with filing physical & digital.
Qualifications
- Minimum 2 years of experience in an administrative/receptionist role UAE based.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook..).
- High organizational skills and attention to detail.
- Polished presentation and clear verbal and written communication skills.
- Collaborative, adaptable and reliable.
- Bachelor's (Required).
Compensation
- Pay: AED4,000.00 AED7,000.00 per month.
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