Executive Assistant - PHPSS (DC, Washington)
Job Fit Check
Base Career helps you apply smarter for this job.
Role Overview
Performs administrative duties for the senior level Department of State staff members. Responsibilities may include screening calls, making travel and meeting arrangements and preparing reports. Requires the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. This position requires the highest level of professionalism.
Full Job Posting
Job Summary
Performs administrative duties for the senior level Department of State staff members. Responsibilities may include screening calls, making travel and meeting arrangements and preparing reports. Requires the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. This position requires the highest level of professionalism.
Roles and Responsibilities
- Manage and maintain schedules, appointments and calendars in electronic and paper format.
- Open, sort, and distribute incoming correspondence, including faxes and emails.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheet and database.
- Assisting in all possible works areas in meetings, preparing documents and presentations.
- File and retrieve documents and reference materials.
- Ability to accurately comprehend instructions, manage taskers, assignments and independently complete the associated task within timeframe established.
- Conducts travel research and prepares estimates and makes necessary arrangements. Travel arrangements include: Book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
- Create meeting agendas for meetings.
- Record, transcribe and distribute minutes of meetings.
- Liaise with internal and external staff at all levels.
- Ability to recognize and if necessary maintain complete confidentiality.
- Review operating practices and implement improvements where necessary.
- Possess strong organizational and problem solving skills with multi- tasking abilities
About Xtreme Solutions
Provides cybersecurity and IT consulting services for government agencies.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Xtreme Solutions
Recruiter (GA, Atlanta)
Atlanta, USA
Fraud Associate Level I (DC, Washington)
, USA
Administrative Support Level II (DC, Washington)
, USA
Administrative Support Level I (DC, Washington)
, USA
Records Support Associate Level I (DC, Washington)
, USA
Operations Manager (GA, Atlanta)
Atlanta, USA
Program Support Analyst II (DC, Washington)
, USA
Fraud Associate Level II (DC, Washington)
, USA