Executive Assistant/Personal Secretary Female Only- Multilingual

Position overview

Executive assistant duties

• Provide comprehensive, proactive, and confidential support to senior management.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare meeting minutes, reports, presentations, and executive correspondence.
• Handle calls, emails, and communications professionally on behalf of executives.
• Track tasks, deadlines, and action items and ensure timely follow-up.
• Assist senior management with daily administrative and coordination requirements.

Hospitality and guest relations

• Greet and welcome clients, guests, and VIP visitors with warmth, professionalism, and discretion.
• Arrange meeting-room hospitality, including refreshments, setup, presentation, and cleanliness.
• Ensure guests receive professional assistance throughout their visit.
• Maintain office presentation, cleanliness, ambience, and the overall guest experience.

Secretarial and office duties

• Maintain organized digital and physical filing systems for confidential documents.
• Draft, proofread, and format letters, memos, minutes, reports, and other documents.
• Take accurate meeting minutes and follow up on assigned action items.
• Manage office supplies and support smooth daily office operations.
• Serve as a professional first point of contact for internal and external communications.
• Maintain confidentiality when handling sensitive business and personal information.

Requirements

• At least two years of experience as an Executive Assistant, Personal Secretary, Executive Secretary, or in a similar role.
• Strong organizational, communication, interpersonal, and customer-service skills are required.
• Previous guest relations, VIP hosting, hospitality, receptionist, or front-of-house experience is preferred.
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, is required.
• Strong attention to detail, follow-up skills, and professional telephone and email etiquette are required.
• Currently based in Dubai is mandatory.
• Fluent English is required; Romanian, Spanish, or Russian is an advantage.

Compensation

• The advertised pay range is AED 3,500 to AED 5,500 per month.

Benefits

• Benefits are provided according to UAE Labour Law.
• The employer offers professional growth opportunities and a supportive, multicultural working environment.