Executive Assistant
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Key skills for this role
About the Role
OMERS Private Equity team is hiring an Executive Assistant in New York to support a Managing Director and team. The role involves managing calendars, coordinating travel, planning events, and providing confidential administrative support.
Key Skills for This Role
Responsibilities
- Provide full range of confidential administrative services for a senior leader and team
- Manage, coordinate, and maintain busy calendars with frequently conflicting priorities
- Coordinate extensive and sometimes complex domestic and international travel arrangements
- Plan and coordinate onsite and offsite meetings, special functions and events
- Perform general office duties such as ordering catering, printing, mail distribution, greeting guests
- Coordinate meetings and events like Town Halls, Leadership team meetings, offsites
- Proactively recommend enhancements to processes and issues to increase efficiency
- Troubleshoot, handle matters expeditiously, and proactively follow through on projects
- Execute and assist with projects and special assignments
- Maintain confidentiality with files and presentations
Requirements
- 5+ years’ experience supporting a senior individual or teams in a large international organization
- Excellent computer literacy, MS Office Suite experience and digital tools including MS Teams, SharePoint
- Ability to work well under pressure and within tight deadlines
- Demonstrated interpersonal skills and professionalism
- Ability to prioritize, multi task, time manage and work independently
- Experience exercising high levels of discretion and judgment with sensitive materials
Full Job Posting
Role Overview
- OMERS Private Equity team is hiring an Executive Assistant located in New York office.
- Reports to a Managing Director and supports him/her and team members.
You Will Be Responsible For
- Provide full range of confidential administrative services for senior leader and team.
- Manage, coordinate, and maintain busy calendars with conflicting priorities.
- Coordinate extensive domestic and international travel arrangements.
- Plan and coordinate onsite and offsite meetings, special functions and events.
- Perform general office duties: catering, printing, mail, greeting guests.
- Coordinate meetings and events such as Town Halls, Leadership team meetings, offsites.
- Proactively recommend enhancements to processes.
- Troubleshoot and handle matters expeditiously.
- Execute and assist with projects and special assignments.
- Maintain confidentiality with files and presentations.
Required Skills & Experience
- 5+ years’ experience supporting senior individual or teams in large international organization.
- Excellent computer literacy, MS Office Suite, MS Teams, SharePoint.
- Ability to work under pressure and tight deadlines.
- Demonstrated interpersonal skills and professionalism.
- Ability to prioritize, multi task, time manage and work independently.
- Experience exercising high levels of discretion and judgment.
Preferred Skills & Experience
- Post secondary education (college or university).
- Flexibility to work extra hours on occasion.
- Exceptional interpersonal, influential, verbal and written communication skills.
- Resiliency, resourcefulness and flexibility.
- Proactive and independent thinker.
Salary Range
- $80,000.00 $120,000.00 per year.
- Eligible for annual Incentive Award and benefits.
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