Executive Assistant & Operations Coordinator
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Key skills for this role
About the Role
Acciona Facility Middle East seeks a proactive Executive Assistant & Operations Coordinator in Doha to support business owners across multiple companies. The role involves administrative support, finance/cost control, operations coordination, and sales/business development activities.
Key Skills for This Role
Responsibilities
- Act as a professional representative of the business in day to day dealings with clients, suppliers and partners
- Manage agendas, meetings, follow ups and day to day administrative tasks
- Support documentation, reporting and internal coordination across the businesses
- Assist with cost control, expense monitoring, quotations, invoicing follow up and basic financial tracking
- Coordinate operations and ensure proper execution of tasks by teams and suppliers
- Follow up staff and external parties with authority and discipline
- Support client communication, lead follow up and commercial opportunities
- Help maintain structure, order and accountability across the companies
Requirements
- Good communication and interpersonal skills
- Proactive, energetic and solution oriented
- Strong administrative and organizational skills
- Basic finance knowledge, especially cost control and expense monitoring
- Operational mindset with a hands on attitude
- Ability to coordinate and command people when needed
- Sales awareness and confidence dealing with clients
- Able to work with confidentiality and professionalism
Full Job Posting
Job Overview
- We are looking for a highly capable and proactive professional to support business owners across multiple companies. The selected candidate will be expected to provide administrative support, assist with finance and cost control, coordinate operations, follow up with teams and suppliers, and contrib
Key Responsibilities
- Act as a professional representative of the business in day to day dealings with clients, suppliers and partners.
- Manage agendas, meetings, follow ups and day to day administrative tasks.
- Support documentation, reporting and internal coordination across the businesses.
- Assist with cost control, expense monitoring, quotations, invoicing follow up and basic financial tracking.
- Coordinate operations and ensure proper execution of tasks by teams and suppliers.
- Follow up staff and external parties with authority and discipline.
- Support client communication, lead follow up and commercial opportunities.
- Help maintain structure, order and accountability across the companies.
Ideal Profile
- Good communication and interpersonal skills.
- Proactive, energetic and solution oriented.
- Strong administrative and organizational skills.
- Basic finance knowledge, especially cost control and expense monitoring.
- Operational mindset with a hands on attitude.
- Ability to coordinate and command people when needed.
- Sales awareness and confidence dealing with clients.
- Able to work with confidentiality and professionalism.
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