Executive Assistant, Office of the Chief of Staff
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Key skills for this role
About the Role
Gemini Trading Group seeks an Executive Assistant to support the Chief of Staff, managing calls, correspondence, calendar, travel, expenses, and projects. Requires 5 years experience with 3 years as an EA to a C-Level executive, preferably in UAE.
Key Skills for This Role
Responsibilities
- Handle calls and requests for information; be the first point of contact for incoming correspondence and visitors
- Manage office contacts and database information
- Provide liaison services and coordination between the department and other university offices and senior leaders
- Support and assist with various projects; establish monitoring and status of work reporting system
- Process and maintain the Chief of Staff’s expenses and reimbursements; manage budget tracking and reporting
- Provide high level secretarial and administrative support including preparation of correspondence, records, and clerical documentation
- Manage the calendar and work schedule of the Chief of Staff
- Arrange travel and event logistics; schedule and provide documentary support for meetings
- Process mail, correspondence and internal documentation; maintain hard copy and electronic files
- Provide overall team support and administrative provisions
Requirements
- Bachelor’s Degree
- 5 years’ experience with a minimum of 3 years’ experience as an Executive Assistant to a C Level executive
- Preferably with an established international company, higher education institution, or governmental body operating in the U.A.E
Full Job Posting
Job Summary
- Handle calls and requests for information. Be the first point of contact for incoming correspondence and visitors relating to general queries and other related matters. Manage office contacts and database information. Provide liaison services and coordination as needed between the department and oth
- Support and assist with various projects as required. Establish a monitoring and status of work reporting system regarding ongoing office projects for which the Executive is responsible. Prepare such information and research reports as the Chief of Staff may require regarding projects, initiatives,
- Process and maintain the Chief of Staff’s expenses and reimbursements. Manage budget tracking and reporting. Be responsible for expense reports in relation to procurement, purchasing and payment
- Provide high level secretarial and administrative support to the Chief of Staff including preparation of correspondence, records and other clerical documentation on a daily basis. Manage the calendar and work schedule of the Chief of Staff to ensure effective time management is maintained with avail
- Provide overall team support and administrative provisions to assist with team efficiencies and effectiveness. Other duties typically associated with an Executive Assistant role and that may be assigned from time to time, such as org charts, Power Point presentations, etc. Manage and support any del
- Provide business office support services for areas designated from time to time
Qualifications
- Bachelor’s Degree
- 5 years’ experience with a minimum of 3 years’ experience as an Executive Assistant to a C Level executive, preferably with an established international company, higher education institution, or governmental body operating in the U.A.E
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