Executive Assistant | Multiple Openings

Partner closely with senior leaders to manage their time, priorities, and day-to-day execution

Own complex, high-volume calendar management across multiple executives, navigating frequent changes and competing priorities

Manage executive inboxes as needed, including triaging communications, drafting responses, flagging urgent matters, and ensuring important items receive timely attention

Coordinate domestic and international travel with close attention to efficiency, executive preferences, and changing business needs

Plan and execute leadership meetings, offsites, team events, customer or partner engagements, and cross-functional working sessions

Draft, organize, and manage communications on behalf of executives when appropriate

Serve as a central coordination point across internal teams and external stakeholders, ensuring clarity, alignment, and follow-through

Track action items, deadlines, and commitments, proactively prompting executives and partners to keep work moving

Manage budgets, expenses, and vendor relationships on behalf of executives

Handle sensitive business, financial, legal, customer, and personnel information with exceptional discretion

Identify inefficiencies and build lightweight systems, documentation, and workflows that improve speed and organization

Use AI, automation, and modern tooling to eliminate repetitive work and create greater leverage for yourself and your executives

Continuously look for ways to anticipate needs and improve how work gets done

3+ years of experience supporting senior executives in a fast-paced, high-accountability environment

Proven ability to manage complex calendars, shifting priorities, and multiple high-priority workstreams

Strong organizational instincts and exceptional attention to detail—you anticipate what’s needed and ensure nothing falls through the cracks

Sound judgment about when to act independently, when to seek context, and when to escalate

High discretion and comfort handling sensitive or confidential information

Clear, concise written and verbal communication skills

High EQ and the ability to build trust quickly with executives, cross-functional partners, and external stakeholders

A proactive, ownership-oriented approach—you identify what needs to happen and move it forward without waiting to be asked

Comfort operating in ambiguity and adapting as priorities evolve

Strong proficiency with Google Workspace, Slack, and other modern collaboration tools

Demonstrated use of AI, automation, or tooling to streamline work and reduce manual effort

Experience supporting multiple executives simultaneously

Experience supporting leaders in GTM, Finance, Legal, or another externally facing or highly confidential function

Background in a high-growth or scaling company

Experience coordinating with customers, investors, partners, advisors, or external counsel

Experience managing executive inboxes and drafting communications

Track record of building systems or processes that improve team speed and execution

Fluency with workflow automation, bots, or AI assistants

100% medical, dental & vision insurance coverage for you, with partial coverage for dependents

One Medical annual membership

401(k), including employer match on contributions made while employed by Ramp

Fertility HRA (up to $10,000 per year)

Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay

Pet insurance

In-office perks: lunch, snacks, drinks, and more

Relocation expense coverage to NYC or SF (if needed)

Group medical, dental, and vision coverage through Sun Life

Life, AD&D, and disability coverage

Fertility drug coverage (up to $4,000 lifetime)

Group Retirement Plan with employer match (RRSP + DPSP)

Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay

Employee Assistance Program and virtual care through Lumino Health

Private medical insurance through Freedom Elite

Virtual GP and at-home care via eMed x Livi

Workplace pension through Penfold, with salary sacrifice option

Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay

If you are being referred for the role, please contact that person to apply on your behalf.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Beware of recruiting scams: Ramp will only contact you through official @ Ramp.com email addresses and will never ask for payment or sensitive personal information during the hiring process.

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