Executive Assistant

RESPONSIBILITIES

• Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.
• Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.
• Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements with a high level of detail and follow-through.
• Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.
• Have the ability to create and edit presentations, and materials.
• Be easily accessible for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for both business and personal.
• Prepare and complete expense and mileage reports in a timely manner and reconciliation.
• Complete timesheets; both billable/non-billable.
• Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).
• Act as the point of contact among executives, partners, and other external partners.
• Manage information flow in a timely and accurate manner.
• Must have strong written and review skills, and demonstrate ability in using Google Applications.
• Format information for internal and external communication.
• Prepare agendas and take minutes during meetings.
• Organize and maintain a digital filing system.
• Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.
• Manage sensitive matters with a high level of confidentiality and discretion.