Executive Assistant, Human Resources

You’re the hub that others count on to bring order, clarity and thoughtful coordination to a busy environment.

You anticipate what leaders will need and take initiative to prepare schedules, materials and information before they’re requested.

You manage competing priorities with ease, calm and unwavering accuracy, even when timelines are tight.

You are digitally savvy and innovation-oriented, constantly looking for ways to upgrade processes and workflow.

You understand that trust is earned through discretion, integrity and consistent follow-through.

You communicate clearly and professionally with employees, senior leaders and external contacts.

You’re resourceful and independent, but you also enjoy collaborating with people throughout the organization.

You have a sharp eye for detail and take pride in producing polished, accurate work.

You’re always looking for practical ways to improve processes and get things done more effectively.

Enable the Vice President, Human Resources and broader Human Resources leadership team by providing comprehensive administrative and program support.

Manage busy calendars and work schedules, prioritize incoming meeting requests and coordinate meetings, agendas, handouts and minutes utilizing AI.

Help ensure the Vice President is prepared for meetings and other commitments by reviewing invitations, information, and organizing related materials in advance.

Proofread, edit and format documents with a high degree of accuracy and professionalism.

Establish priorities and coordinate administrative workflows to ensure critical deadlines are met.

Create workback plans, manage deadlines, track deliverables, commitments and outstanding issues through to completion.

Code and track invoices, complete monthly expense claims and review management expenses for accuracy and completeness.

Help verify timesheet reports as a delegate of the Vice President.

Act as a liaison among Human Resources, internal business units, business leaders, project managers and external partners.

Research designated topics and provide support on special projects.

Coordinate travel arrangements and maintain organized electronic and paper filing systems.

Recommend more efficient ways of working, help design and manage improved administrative processes and be a leader in information management.

Represent the Human Resources department with professionalism, sound judgement and discretion in every interaction.

Five years of experience in a senior administrative support role.

A certificate or diploma in Business Administration, completion of a recognized Office Assistant program, or an equivalent combination of education and experience is preferred.

Previous Human Resources experience is considered an asset.

Advanced proficiency with Microsoft Word, PowerPoint and Excel, AI, Sharepoint and MS Teams as well as experience using Adobe Acrobat and Visio.

Superior written and verbal communication skills, with the ability to tailor information for different audiences and communication channels.

Impeccable organization and time-management skills.

Demonstrated resourcefulness, initiative and the ability to work independently.

A proven ability to manage competing assignments accurately in a deadline-focused environment.

Exceptional interpersonal skills and the ability to build and maintain strong working relationships.

A consistent commitment to executive-level confidentiality, integrity and professionalism.

AMA is committed to providing an inclusive, respectful and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca . We’ll work with you to feel supported throughout your journey with us.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.