Executive Assistant (EA) and Office Manager (OM)

Role Overview

Executive Support and Meetings

• Own the CEO’s calendar, complex scheduling, time-zone alignment, conflict resolution, and inbound-request filtering.
• Anticipate high-priority requirements and handle sensitive, proprietary, and confidential matters with discretion.
• Prepare agendas, context, pre-reads, presentation materials, meeting notes, action items, and decision logs.
• Drive accountability for executive-team deliverables and draft communications, briefs, and responses for the CEO.

Office Operations and Compliance

• Manage facilities, lease agreements, Ejari registrations, property insurance, local business licenses, vendors, contracts, SLAs, and procurement.
• Maintain office safety, access control systems, inventory tracking, and facility maintenance schedules.
• Liaise with landlords, building management, government authorities, and legal advisors to support compliance.

Coordination and Travel

• Bridge information flow between business unit heads and implement solutions for operational gaps and administrative delays.
• Plan corporate events, team off-sites, board meetings, and high-level client visits.
• Coordinate international flights, accommodation, visas, ground transport, and expense reporting.

Required Qualifications

• Minimum five years of experience in dual Executive Assistant and Office Management roles supporting C-suite executives or founders.
• Proven experience with office leases, Ejari, commercial property insurance, vendor contracts, and trade license renewals.
• Ability to evaluate administrative processes, identify flaws, and implement structured fixes.
• International mobility is required; specific passport eligibility is stated in the source posting.

Preferred Background

• Experience in multi-entity, international, or rapidly scaling organizations is preferred.
• A background in technology, professional services, or corporate operations is preferred.
• Experience with regional government entities and free-zone or local licensing bodies is preferred.

Skills

• Executive communication, calendar and time management, action tracking, stakeholder management, documentation, discretion, and emotional intelligence.
• Strong understanding of commercial contracts, legal terms in vendor agreements, and lease documentation.
• Advanced proficiency with calendar software, task-tracking platforms, and productivity suites including Microsoft 365, Google Workspace, and Asana.
• Process mapping, operational problem-solving, and vendor negotiation skills.

Benefits

• Premium medical insurance, performance-based annual bonuses, corporate benefits, team-building activities, and visa sponsorship are offered.
• The company describes a collaborative, close-knit scale-up environment with opportunities for ownership and growth.