indeed
Executive Assistant
Media Group FZ LLC
Dubai, UAE
Full Time
Mid
Onsite
AED 4,000/month / month
3 weeks ago
Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OutlookOrganizational SkillsCommunication Skills
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About the Role
Media Group FZ LLC seeks an Executive Assistant & Operations Coordinator to support management in day-to-day operations. You will coordinate projects, manage executive calendars, maintain documentation, and track commercial opportunities.
Key Skills for This Role
Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OutlookOrganizational SkillsCommunication Skills
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Prepare agendas, presentations, reports, meeting summaries, and professional correspondence
- Act as a liaison between management, suppliers, consultants, distributors, partners, and other external stakeholders
- Maintain organized records of key business documents, contracts, agreements, and communications
- Maintain and update project tracking files and operational dashboards
- Monitor ongoing projects and ensure timely follow up on pending actions
- Maintain and update prospect and distributor databases
- Organize and maintain structured records of registrations, certificates, artworks, technical documentation
- Maintain invoice tracking files and monitor invoice status
- Maintain inventory and stock tracking files, monitor shipment status
Requirements
- Minimum 6 years of professional experience in executive assistance, operations coordination, project coordination, administration, or a similar role
- Bachelor's degree in Business Administration, Management, Finance, Operations, or a related field
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook
- Excellent organizational and reporting skills
- Strong ability to manage multiple projects and priorities simultaneously
- Excellent written and verbal communication skills
- Fluent in English (mandatory)
Full Job Posting
Position Overview
- We are looking for a highly organized, proactive, and autonomous Executive Assistant & Operations Coordinator to support management in the day to day operations of the company.
Key Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare agendas, presentations, reports, meeting summaries, and professional correspondence.
- Act as a liaison between management, suppliers, consultants, distributors, partners, and other external stakeholders.
- Handle confidential business information with a high level of discretion and professionalism.
- Maintain organized records of key business documents, contracts, agreements, and communications.
- Maintain and update project tracking files and operational dashboards.
- Monitor ongoing projects and ensure timely follow up on pending actions.
- Maintain and update prospect and distributor databases.
- Organize and maintain structured records of registrations, certificates, artworks, technical documentation.
- Maintain invoice tracking files and monitor invoice status.
- Maintain inventory and stock tracking files, monitor shipment status.
Qualifications
- Minimum 6 years of professional experience in executive assistance, operations coordination, project coordination, administration, or a similar role.
- Bachelor's degree in Business Administration, Management, Finance, Operations, or a related field.
- Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Excellent organizational and reporting skills.
- Strong ability to manage multiple projects and priorities simultaneously.
- Excellent written and verbal communication skills.
- Fluent in English (mandatory).
- French and/or Arabic are a strong advantage.
- High level of professionalism, discretion, and integrity.
Skills & Competencies
- Exceptional organizational skills and attention to detail.
- Strong ability to work independently and take ownership of responsibilities.
- Fast execution and ability to work efficiently under deadlines.
- Strong follow up and coordination capabilities.
- Ability to adapt quickly to changing priorities.
- Strong problem solving skills and resourcefulness.
- Ability to structure information and maintain accurate records.
- Proactive mindset with a strong sense of accountability.
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