indeed
Executive Assistant
Arena Capital
Dubai, UAE
Full Time
Entry
Onsite
3 days ago
Calendar ManagementEmail CorrespondenceTravel ArrangementsReport PreparationMicrosoft OfficeGoogle Workspace
Free
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Calendar ManagementEmail CorrespondenceTravel Arrangements
About the Role
Arena Capital is seeking an Executive Assistant to support senior leadership in Dubai. The role involves managing calendars, coordinating meetings, handling correspondence, and assisting with projects.
Key Skills for This Role
Calendar ManagementEmail CorrespondenceTravel ArrangementsReport PreparationMicrosoft OfficeGoogle Workspace
Responsibilities
- Manage executive calendars, appointments, and daily schedules
- Coordinate meetings, prepare agendas, and take meeting notes when required
- Handle email correspondence and prioritize communications
- Arrange business travel, accommodation, transportation, and itineraries
- Prepare reports, presentations, spreadsheets, and business documents
- Track projects, deadlines, and follow up with internal and external stakeholders
- Assist with recruitment coordination, onboarding, and administrative tasks when needed
- Liaise with clients, suppliers, and business partners professionally
- Organize company documents, contracts, and confidential records
- Support day to day business operations and provide administrative assistance across multiple departments
Requirements
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Administrative Assistant
- Excellent written and spoken English communication skills
- Strong organizational, planning, and multitasking abilities
- Exceptional attention to detail and ability to manage multiple priorities
- Highly proactive with excellent problem solving skills
- Ability to handle confidential information with professionalism and discretion
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Experience using productivity and project management tools is an advantage
- Comfortable working in a fast paced, deadline driven environment
- A positive attitude, strong work ethic, and willingness to learn
Full Job Posting
About the Role
- We are looking for an exceptional Executive Assistant to support our leadership team in Dubai.
- As an Executive Assistant, you will play a key role in supporting senior leadership by ensuring daily operations run efficiently.
- You will manage schedules, coordinate meetings, handle confidential information, assist with projects, and serve as a trusted partner in keeping priorities organized.
- This is an in person role based in Dubai and is ideal for someone who enjoys taking ownership, thinking ahead, and working in a dynamic business environment.
Key Responsibilities
- Manage executive calendars, appointments, and daily schedules.
- Coordinate meetings, prepare agendas, and take meeting notes when required.
- Handle email correspondence and prioritize communications.
- Arrange business travel, accommodation, transportation, and itineraries.
- Prepare reports, presentations, spreadsheets, and business documents.
- Track projects, deadlines, and follow up with internal and external stakeholders.
- Assist with recruitment coordination, onboarding, and administrative tasks when needed.
- Liaise with clients, suppliers, and business partners professionally.
- Organize company documents, contracts, and confidential records.
- Support day to day business operations and provide administrative assistance across multiple departments.
- Anticipate executive needs and proactively solve problems before they arise.
- Perform other executive support duties as assigned.
Requirements
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Administrative Assistant.
- Excellent written and spoken English communication skills.
- Strong organizational, planning, and multitasking abilities.
- Exceptional attention to detail and ability to manage multiple priorities.
- Highly proactive with excellent problem solving skills.
- Ability to handle confidential information with professionalism and discretion.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience using productivity and project management tools is an advantage.
- Comfortable working in a fast paced, deadline driven environment.
- A positive attitude, strong work ethic, and willingness to learn.
What We Offer
- Competitive salary based on experience.
- UAE Employment Visa and Medical Insurance.
- Annual Leave and UAE Public Holidays.
- A collaborative and high performing work environment.
- Opportunities for professional growth and career development.
- The chance to work closely with company leadership and contribute to exciting business ventures.
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