Executive Assistant

Overview

Executive Personal & Operations Assistant

Key Responsibilities

• You will be responsible for:
• Managing my calendar, meetings, reminders, and daily priorities.
• Preparing briefs before meetings and extracting action points afterward.
• Following up on clients, team members, partners, suppliers, and pending tasks.
• Managing client files, documents, checklists, and operational updates.
• Updating CRM/project management tools such as ClickUp, Google Drive, Google Calendar, and related systems.
• Coordinating documents, appointments, visa/residency processes, attestations, and external service providers.
• Preparing professional WhatsApp messages, emails, reports, meeting notes, and follow-up summaries.
• Researching vendors, service providers, opportunities, and operational solutions.
• Building organized trackers, SOPs, templates, and follow-up systems.
• Making sure no client, document, deadline, meeting, or decision is missed.

Requirements

• The ideal candidate should have:
• Excellent organizational and follow-up skills.
• Strong Arabic and English communication skills.
• High attention to detail.
• Ability to manage multiple tasks, clients, and priorities at the same time.
• Good writing skills for emails, WhatsApp messages, and reports.
• Confidence using Google Drive, Google Calendar, spreadsheets, CRM or task management tools.
• Ability to research, compare options, and communicate with external providers.
• A proactive mindset and the ability to remind, follow up, and escalate when needed.
• High discretion and confidentiality.
• Experience in executive assistance, operations coordination, customer success, immigration/visa services, business setup, or project management is a strong plus.