Executive Assistant
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Key skills for this role
About the Role
KRONES Middle East Africa seeks an Executive Assistant to support the Head of IOS and Head of Finance & Admin. The role involves managing complex calendars, coordinating travel, preparing documents, and supporting regional initiatives.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Head of IOS and Head of Finance & Admin, including managing complex calendars, scheduling meetings, and coordinating travel arrangements across multiple time zones.
- Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high degree of accuracy and professionalism.
- Facilitate communication between Head of IOS, Head of Finance & Admin, centre leadership teams, and corporate stakeholders to ensure alignment and timely information flow.
- Organize and coordinate meetings, including agenda preparation, minute taking & documentation, and follow up on action items.
- Liaise with relevant departments and teams to ensure efficient execution of the respective functional objectives and priorities.
- Support key regional initiatives and projects led by the Head of IOS and Head of Finance & Admin, including tracking and reporting progress, and coordinating with internal stakeholders to achieve outputs.
- Support the Head of IOS and Head of Finance & Admin by generating insights, summaries, and draft communications using AI tools while ensuring accuracy and relevance.
- Ensure compliance with regional and corporate policies and procedures in all administrative and coordination activities.
- Maintain accurate records, filing systems, and documentation for ease of access and compliance.
- Ensure accurate completion of monthly travel and other related expenses for the Head of IOS and Head of Finance, ensuring timeous approval and submissions for reimbursement.
Requirements
- Bachelor's degree in Communications and Business
- Excellent communication and administration skills
- Proficient knowledge of MS Office applications
- Problem solving and analytical skills
- Collaboration and attention to detail
- Ability to prioritise and manage multiple deliverables
- Integrity and confidentiality
Full Job Posting
About the Role
- Provide comprehensive administrative support to the Head of IOS and Head of Finance & Admin, including managing complex calendars, scheduling meetings, and coordinating travel arrangements across multiple time zones.
- Prepare, review, and edit correspondence, reports, presentations, and other business documents with a high degree of accuracy and professionalism.
- Facilitate communication between Head of IOS, Head of Finance & Admin, centre leadership teams, and corporate stakeholders to ensure alignment and timely information flow.
What awaits you
- Organize and coordinate meetings, including agenda preparation, minute taking & documentation, and follow up on action items.
- Liaise with relevant departments and teams to ensure efficient execution of the respective functional objectives and priorities.
- Support key regional initiatives and projects led by the Head of IOS and Head of Finance & Admin, including tracking and reporting progress, and coordinating with internal stakeholders to achieve outputs.
- Support the Head of IOS and Head of Finance & Admin by generating insights, summaries, and draft communications using AI tools while ensuring accuracy and relevance.
- Ensure compliance with regional and corporate policies and procedures in all administrative and coordination activities.
- Maintain accurate records, filing systems, and documentation for ease of access and compliance.
- Ensure accurate completion of monthly travel and other related expenses for the Head of IOS and Head of Finance, ensuring timeous approval and submissions for reimbursement.
Your Profile
- Bachelor's degree in Communications and Business
- Excellent communication and administration skills
- Proficient knowledge of MS Office applications
- Problem solving and analytical skills
- Collaboration and attention to detail
- Ability to prioritise and manage multiple deliverables
- Integrity and confidentiality
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