Executive Assistant

Executive Support:

Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives

Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.

Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.

Manage complex calendars and scheduling across multiple executives, geographies, and time zones.

Coordinate domestic and international travel, including complex itineraries and last-minute changes.

Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.

Manage expense reporting and administrative documentation

Draft correspondence and internal communications

Strategic Partnership:

Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands

Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders

Support planning and tracking of key initiatives and business objectives

Help prepare leaders for meetings and client engagements

Maintain visibility into strategic priorities and ensure follow-through on action items

Serve as a discreet and highly confidential gatekeeper

Cross-Functional Coordination:

Interface with senior stakeholders across the UK, US, and global teams

Help drive operational alignment between leadership and execution teams