Executive Assistant & China Operations Coordinator
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Key skills for this role
About the Role
We are seeking a proactive Executive Assistant & China Operations Coordinator to support the CEO. The role involves administrative tasks, supplier sourcing in China, and business coordination.
Key Skills for This Role
Responsibilities
- Organize tasks, projects, and follow ups to ensure deadlines are met
- Prepare reports, presentations, spreadsheets, and business documents
- Source products, suppliers, manufacturers, and service providers within China
- Negotiate pricing, lead times, and commercial terms with suppliers
- Translate written and verbal communication between English and Chinese
Requirements
- Native or fluent Chinese speaker
- Professional working proficiency in English
- Strong knowledge of Chinese business environment and sourcing practices
- Excellent organizational, communication, and time management skills
- Proficient in Microsoft Office, Google Workspace, and online collaboration tools
Full Job Posting
About the Role
- We are seeking a highly proactive, resourceful, and execution oriented Executive Assistant & China Operations Coordinator to support the CEO.
- Chinese language proficiency and strong knowledge of the Chinese market are mandatory.
Key Responsibilities
- Organize tasks, projects, and follow ups to ensure deadlines are met
- Prepare reports, presentations, spreadsheets, and business documents
- Take meeting minutes and track action items
- Handle confidential information with discretion and professionalism
- Support the CEO with day to day administrative and operational tasks
- Source products, suppliers, manufacturers, and service providers within China
- Conduct supplier verification, due diligence, and market research
- Request and compare quotations from suppliers
- Negotiate pricing, lead times, and commercial terms where appropriate
- Maintain supplier databases and sourcing records
- Monitor supplier performance and identify alternative sourcing opportunities
- Perform data entry and maintain accurate business records
Requirements
- Native or fluent Chinese speaker (Mandatory)
- Professional working proficiency in English, both written and verbal (Mandatory)
- Strong knowledge of the Chinese business environment, suppliers, and sourcing practices (Mandatory)
- Excellent organizational, communication, and time management skills
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Highly proactive with a strong sense of ownership and accountability
- Able to work independently with minimal or no supervision
- Strong problem solving and analytical skills
- Proficient in Microsoft Office, Google Workspace, and online collaboration tools
- Comfortable working directly with senior management and handling confidential information
What We Offer
- Company sponsored business travel when required
- Travel and meal allowance during approved business trips
- Direct collaboration with the CEO and leadership team
- Long term growth opportunities within a growing company
Pay
- AED5,000.00 AED8,000.00 per hour
Work Location
- In person
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