Executive Assistant (CEO Office)

Capture high-quality, structured notes in executive and board meetings

Translate discussions into clear action items with owners and deadlines

Maintain organized, searchable documentation systems

Draft memos, summaries, and internal briefs

Support quarterly and annual planning processes

Assist in preparing board decks and executive materials

Maintain visibility over key company-wide priorities

Ensure follow-through across functional leaders

Track execution commitments across teams

Follow up on deadlines and deliverables

Escalate slippage early and objectively

Maintain structured dashboards of ongoing initiatives

Manage executive scheduling and prioritization

Coordinate internal and external communications

Maintain high professional standards in all outputs

Strong performance results in:

Clear executive decision trails

Fewer dropped commitments

Tighter cross-functional alignment

Faster execution cycles

Increased CEO focus on strategic priorities

This is not a strategic leadership role

This is not independent product or revenue ownership

This is not a stepping stone to immediate executive authority

This role requires comfort operating in a support function — regardless of prior seniority.

We value individuals who:

Think sharply but act humbly

Prefer execution over visibility

Take pride in structured output

Care about precision

Follow through consistently

Candidates are evaluated based on:

Clarity and structure of written work

Analytical depth in summarizing complex discussions

Discipline in tracking commitments

Comfort supporting executive workflows

Absence of ego in operational contexts

The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through.

This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.