Executive Assistant

The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks.

As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

• Provides administrative support.

• Builds successful relationships with Executives and Executive Assistant’s across Ardent’s network of hospitals.

• Manages, prepares and distributes executive correspondence

• Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).

• Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.

• Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.

• Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.

• Coordinates travel arrangements for members of department.

• Processes and submits travel expense reports for the entire department for timely reimbursement.

• Provides support to departments when needed to cover for absences, heavy workload, etc.

• Maintains an accurate and efficient filing system.

• Performs other duties as assigned.