Executive Assistant and Front Desk Coordinator

Are you a highly organized administrative professional who thrives on keeping people, priorities, and details moving forward? Do you enjoy being the go-to person who helps create a welcoming office environment while also providing high-level support behind the scenes?

Health Dimensions Group is seeking an Executive Assistant & Front Desk Coordinator to join our Corporate Office team! In this role, you’ll serve as a key resource across the organization, providing executive and administrative support to our Operations, Finance, Quality, and People & Culture teams while helping ensure the day-to-day needs of our corporate office run smoothly.

This is a great opportunity for someone who is organized, detail-oriented, adaptable, and comfortable balancing everything from executive calendars and meetings to office coordination, reports, travel arrangements, and special projects.

Why Health Dimensions Group?

At Health Dimensions Group, we're all about making lives better—whether it's for our residents, clients, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor®, and we bring those values to life every single day.

Now, let's talk about YOU and why you'll love this opportunity.

Serve as a welcoming first point of contact for incoming calls, visitors, and general office needs

Manage incoming mail, packages, deliveries, and courier services

Help maintain an organized, professional, and welcoming reception area, conference rooms, copy rooms, and kitchen spaces

Coordinate with building management and service providers regarding maintenance, cleaning, repairs, and other office needs

Order and maintain office and kitchen supplies while identifying opportunities for improved service and pricing

Partner with People & Culture to help coordinate orientation for new team members

Assist with meeting preparation, including food, technology, supplies, setup, and cleanup

Support the planning and coordination of HDG company meetings

Reconcile credit card statements for timely payment

Provide executive assistance through strong organization, communication, and follow-through on projects and priorities

Manage calendars for Operations and Quality leadership, including internal and external meetings, conference calls, and webinars

Coordinate travel arrangements as needed

Organize expense receipts and submit expense reports for designated executive leaders

Prepare professional documents, manuals, presentations, spreadsheets, reports, agendas, minutes, scorecards, and dashboards

Help ensure materials consistently reflect HDG's brand and identity standards

Lead planning and coordination efforts for HDG Executive Director and Operations meetings

Coordinate details for managed community Annual and Quarterly EOS® meetings

Assist with preparing management reports and materials for community ownership and board meetings

Track key performance indicators, metrics, and other organizational data

Maintain and assist with community transition workplans

Monitor the Quality Hotline voicemail inbox, distribute messages to the appropriate parties, and help ensure timely follow-up

Balance multiple assignments, shifting priorities, and last-minute requests while keeping important details on track

Associate's degree in Business Administration or an equivalent combination of education and experience highly preferred

3–5 years of prior administrative support experience preferred

Healthcare experience is a plus

Experience coordinating travel and meetings is a plus

Experience working with office equipment, including computers, copy/fax machines, postage equipment, and phone systems preferred

Highly organized, dependable, and detail-oriented

Professional and welcoming when interacting with clients, team members, visitors, contractors, and other partners

Comfortable working independently while collaborating across multiple departments

Strong follow-through and the ability to keep projects and priorities moving

Adaptable and able to remain organized in a fast-paced environment with changing needs

A team-first mindset and willingness to jump in wherever support is needed