Executive Assistant and Administrative Officer - Sunmarke School
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Sunmarke School seeks an experienced Executive Assistant to support the Senior Leadership Team with diary management, meeting coordination, and administrative operations. The ideal candidate has 5+ years of professional administrative experience, strong organizational skills, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Devise and maintain office systems including data management and filing
- Screen telephone calls, enquiries, and requests, handling them when appropriate
- Organize and maintain diaries and make appointments
- Organize and attend meetings, take dictation and minutes
- Prepare and compile materials for meetings, reports, presentations, and special projects
- Liaise with internal departments to create and implement projects
- Assist in budget management and financial record keeping
- Support SLT members with ad hoc projects and administrative duties
Requirements
- Graduate in any discipline, preferably Business Administration
- Minimum 5 years of professional administrative experience
- Excellent written and verbal communication skills
- Strong computer skills with proficiency in Word, Excel, PowerPoint
- Ability to manage and prioritize multiple projects simultaneously
- Experience in an education sector in the UAE is preferred
Full Job Posting
Job Purpose
- The Executive Assistant will support the Senior Leadership Team and day to day operations of the School Leadership team.
- Requires exceptional organizational skills, attention to detail, and ability to multitask and prioritize tasks efficiently.
Key Responsibilities
- Devise and maintain office systems including data management and filing.
- Take notes at meetings or provide general assistance during presentations.
- Screen telephone calls, enquiries, and requests, handling them when appropriate.
- Meet and greet visitors at all levels of seniority.
- Organize and maintain diaries and make appointments.
- Deal with incoming email, faxes and post, often corresponding on behalf of the SLT.
- Organize and attend meetings and take dictation and minutes.
- Identify, prepare, and compile necessary materials for meetings, reports, presentations, and special projects.
- Organize and maintain the SLT's diary, manage e mail, school communications, distribute minutes, organize school events.
- Carry out background research and present findings.
- Liaise with internal administration and marketing departments to create and implement projects.
- Ensure necessary records are maintained for accurate and accessible information.
Job Specification
- Graduate in any discipline, preferably Business Administration.
- Minimum 5 years of professional administrative experience in a dynamic, cross functional environment.
- Experience in a school or education sector in the UAE is preferred but not essential.
- Excellent communicator with experience building interpersonal relationships with diverse audiences.
- Good technical understanding and ability to use various software and tools.
- Ability to work effectively in a cross functional team environment.
- Ability to manage and prioritize multiple projects and tasks simultaneously.
- Experience in writing business correspondence.
- Strong computer skills with proficiency in Word, Excel, PowerPoint.
- Ability to take initiative to manage workflow and priorities.
- Excellent organizational skills and multi tasking ability.
- Excellent interpersonal skills with ability to work effectively with all levels of staff and management.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Sunmarke School
Design & Technology Technician (Resistant Materials)
Dubai, UAE
Sunmarke School seeks a Design & Technology Technician to support practical learning in Resistant Materials, Product Design, and workshop-based activities. The role involves preparing workshops, maintaining machinery, ma
Design & Technology and ICT Technician
Dubai, UAE
Sunmarke School seeks a Design & Technology and ICT Technician to support practical learning in DT, Electronics, Product Design, and ICT across Key Stage 3, GCSE, and Post-16. The role involves preparing workshops and IC
Receptionist & Parent Liaison Officer - Sunmarke School
Dubai, UAE
Sunmarke School seeks a Receptionist & Parent Liaison Officer to serve as the first point of contact for parents and visitors. Responsibilities include managing phone calls, handling inquiries, coordinating events, and s
Technician - Design & Technology (Resistant Materials & Graphics) & ICT
Dubai, UAE
About us: Fortes Education has been a leading education provider in the UAE for over four decades, with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer
STEAM Computing Teacher – August 2026 start
Dubai, UAE
About us: Fortes Education has been a leading education provider in the UAE for over four decades with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer t
Assistant Headteacher - Head of Arabic & Islamic Studies
Dubai, UAE
About us: Fortes Education has been a leading education provider in the UAE for over four decades with premium international schools and nurseries that have experienced outstanding success and growth. Our schools offer t
Design & Technology Technician (Resistant Materials)
Dubai, UAE
Design & Technology and ICT Technician
Dubai, UAE
Receptionist & Parent Liaison Officer - Sunmarke School
Dubai, UAE
Technician - Design & Technology (Resistant Materials & Graphics) & ICT
Dubai, UAE
STEAM Computing Teacher – August 2026 start
Dubai, UAE
Assistant Headteacher - Head of Arabic & Islamic Studies
Dubai, UAE