Executive Assistant & Administrative Officer - Regent International School
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Key skills for this role
About the Role
Fortes Education seeks an Executive Assistant to support the Senior Leadership Team at Regent International School in Dubai. The role involves diary management, meeting coordination, correspondence handling, and budget support.
Key Skills for This Role
Responsibilities
- Devise and maintain office systems, including data management and filing
- Take notes at meetings or provide general assistance during presentations
- Screen telephone calls, enquiries and requests, and handle them when appropriate
- Meet and greet visitors at all levels of seniority
- Organize and maintain diaries and make appointments
- Deal with incoming email, faxes and post, often corresponding on behalf of the SLT
- Organize and attend meetings and take dictation and minutes
- Assist in budget management and financial record keeping
Requirements
- Graduate in any discipline, preferably Business Administration
- Minimum of 5 years of professional administrative experience in a dynamic cross functional environment
- Excellent communication skills, both written and verbal
- Strong computer skills with proficiency in Word, Excel, PowerPoint
- Excellent organizational skills and multi tasking ability
- Ability to maintain confidentiality
Full Job Posting
Job Purpose
- The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day to day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to mul
Key Responsibilities
- Devising and maintaining office systems, including data management and filing;
- Take notes at meetings or provide general assistance during presentations.
- Screening telephone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of Seniority.
- Organizing and maintaining diaries and making appointments.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT.
- Organizing and attending meetings and taking dictation and minutes;
- Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects.
- Responsible for organizing and maintaining the SLT’s diary, managing e mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information
- Provide coordination support to the Senior Management Team and academic staff
- Assist in budget management and financial record keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed.
Job Specification
- Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross functional environment.
- Experience in a school or an education sector in the UAE is preferred but not essential.
- An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
- Good technical understanding and should be able to grasp, understand & use various software & tools
- Ability to work effectively in a cross functional team environment.
- Ability to manage and prioritize multiple projects and tasks simultaneously.
- Experience in writing business correspondence
- Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
- Ability to take initiative to manage workflow and priorities
- Excellent organizational skills and multi tasking ability
- Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
- Sound judgment and ability to maintain confidentiality.
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