Executive Assistant (6 month contract)

Responsibilities

• Provide comprehensive calendar and scheduling management for senior executives, including coordination of complex and dynamic meeting schedules.
• Coordinate domestic and international travel, including detailed itineraries and logistical support.
• Support event planning and project management activities as required.
• Prepare and edit high-quality presentations in PowerPoint, incorporating charts, graphs, and visual elements to effectively convey key messages.
• Manage document preparation and distribution for internal and external meetings, ensuring accuracy and timeliness.
• Review, process, and reconcile vendor invoices and expense reports; maintain accurate financial tracking in accordance with company policy.
• Manage incoming communications, including email, phone, and correspondence, ensuring timely and appropriate follow-up.
• Provide support to other Executive Assistants during peak periods, absences, or high-demand projects.
• Support onboarding activities for new employees, ensuring their smooth transition.
• Participate in ad hoc office and operational projects, including process improvement and documentation management initiatives.

Requirements

• Minimum 5 years of administrative experience, preferably supporting senior executives in a corporate environment.
• Proven ability to handle confidential and sensitive information with the utmost discretion.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur or similar expense management systems is an asset.
• Exceptionally organized with the ability to anticipate needs and act proactively.
• Strong written and verbal communication skills, with keen attention to detail.
• Ability to manage multiple priorities efficiently while maintaining a high standard of accuracy.
• Demonstrated ability to work independently and collaboratively within a team environment.
• Strong interpersonal skills, sound judgment, and a professional demeanor.
• Flexibility to work overtime as required.
• Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
• Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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