Executive Administrative Assistant

You will be part of a multifaceted workplace and provide full clerical and administrative support to departmental staff.

You will also be accountable for a wide range of office management and operational support services for the department.

Some of your responsibilities may include:

• prioritize and manage inboxes and calendars for senior management, schedule and control their schedules, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation
• assist leaders you support by tracking deliverables and due dates, adding reminders or blocking off time in their calendar to complete tasks and providing updates during your regular touch bases
• coordinate travel arrangements and support managers with the process for expense claims
• participate in departmental projects and initiatives and suggest process improvements while maintaining and updating the department's filing and data systems
• support meetings by assisting meeting participants with MS Teams or other conference call technologies, plan with caterers to provide refreshments to the attendees and assist with onboarding new team members in the department
• You are encouraged to propose improvements to the efficiency and effectiveness of the office including writing procedures, and reformatting and converting documents, and ordering stationery supplies.

What you need to succeed

You are a proactive and collaborative team player who builds strong relationships and contributes to shared goals.

You can manage multiple competing priorities in a fast-paced environment by anticipating impacts, identifying risks, and planning ahead to meet deadlines.

You possess strong organizational skills, effectively navigate shifting priorities, and keep work moving forward.

You demonstrate initiative by anticipating needs, solving problems, and delivering high-quality results on time.

You have intermediate proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint), a solid understanding of office procedures and policies, and consistently handle confidential information with discretion.

As well, you possess strong written and verbal communication skills, can write clear and grammatically accurate short documents, and can convey straightforward messages with tact.

You are open-minded, adaptable, and take initiative to proactively overcome any work obstacles that may arise, such as prioritising competing demands and re-negotiating deadlines while ensuring quality.

Your education and experience

This position requires an administration certificate/diploma or high school diploma and a minimum of two full years of recent work experience providing administrative support services.

An equivalent combination of education and experience may be considered.

Innovative Mindset We value candidates who demonstrate adaptability, curiosity, and a willingness to learn new technologies, including AI and digital tools.

We seek individuals who can think critically about data, question existing processes, and find ways to simplify our work while embracing change and new ways of doing things.

Language requirement T he Bank’s work environment is conducive to the use of both of Canada’s official languages - English and French.

The position language requirement is Level 5 (Fully Functional).

If a qualified candidate who meets the language requirement of the position is not found, a qualified candidate who does not meet the language requirement may be considered.

Training may be provided to help reach the required level.

Both bilingual and unilingual candidates are encouraged to apply.

What you need to know

• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Secret
• Relocation assistance may be provided, if required
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

Hybrid Work Model The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture.

Most employees can telework from home for a portion of each month as part of the Bank’s hybrid work model, and they are expected on site at the Bank location a minimum of 12 days per month to help build connections between colleagues.

You must live in Canada, and within reasonable commuting distance of the office.

What you can expect from us This is a great opportunity to join a leading organization and be part of a high-performing team.

We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career.

For more information on key benefits please visit A great deal to consider .

• Salaries are based on qualifications and experience and typically range from $58,439 to $68,752 (job grade 12)
• The Bank offers an incentive for successfully meeting expectations at 3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health, dental disability and life and/or accident insurance coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Indexed, defined-benefit pension

We wish to thank all applicants for their interest and effort in applying for this position.

Only candidates selected for interviews will be contacted.