Executive Administrative Assistant

Role Overview

Key Responsibilities

• Maintain strict confidentiality of sensitive information.
• Manage calendars, schedule appointments, and record accurate, actionable meeting minutes.
• Coordinate business travel arrangements, including bookings and itineraries.
• Draft, format, and proofread reports, presentations, and correspondence.
• Manage office supply inventory and coordinate procurement as needed.
• Provide administrative support for HR workflows, including documentation and record-keeping.
• Handle incoming calls, emails, and correspondence by responding or routing appropriately.
• Maintain organized digital and physical filing systems and records.

Required Skills

• Ability to work well under pressure and manage competing priorities.
• Proficiency in Microsoft Excel and other Microsoft Office tools, including Word, Outlook, and PowerPoint.
• Strong follow-up and coordination skills across departments.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Attention to detail and accuracy in documentation and scheduling.
• Ability to multitask and prioritize competing tasks in a fast-paced environment.

Requirements

• Proficiency in Microsoft Excel and other Microsoft Office tools, including Word, Outlook, and PowerPoint.
• Strong follow-up and coordination skills across departments.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in documentation and scheduling.
• Ability to multitask, prioritize competing tasks, and work effectively in a fast-paced environment.