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Events & Projects Coordinator
National Inventors Hall of Fame
North Canton, USA
Full-time
Entry
Hybrid
Discovered 1 weeks ago
Free
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- Coordinate logistics and support execution of events and special projects, including Induction, CIC, and internal meetings, while owning assigned components to ensure seamless delivery
- Work effectively with NIHF’s internal project management department to maximize efficiencies and move projects through the Recognition department
- Coordinate and support project management for museum-related initiatives, ensuring Recognition department deliverables remain on track and aligned with project timelines
- Coordinate internal planning and support for Inductee Camp Invention visits, ensuring visit details, communications, and schedules are aligned
- Coordinate vendor-related activities, including gathering quotes, scheduling services, keeping timelines on track, and supporting contract documentation
- Provide support for Inductee in-person visit scheduling, coordinating with Recognition team and Creative team to create comprehensive schedules and information
- Assist with budget tracking, invoice processing, and expense reconciliation
- Coordinate communications with internal teams and external partners to ensure alignment, clarity, and consistent follow-through
- Support on-site event operations, including setup and coordination with vendors
- Coordinate travel arrangements for event participants and internal team members as needed
- Own and maintain contact data and inventor information within Salesforce and other systems, ensuring accuracy and consistency; work with internal Salesforce expertise to implement needed solutions
- Assist with post-event evaluations by gathering feedback and tracking key metrics
- Support adherence to event procedures, guidelines, and established best practices
- Provide administrative and logistical support for departmental initiatives and special requests, as needed
- Excellent organizational skills with a high attention to detail
- Excellent written and verbal communication skills, including strong active listening to support effective collaboration
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong collaboration skills and ability to work effectively across teams
- Strong coordination skills, with the ability to manage details, timelines, and communication across multiple workstreams
- Strong time management skills
- Proactive, dependable, and solution-oriented mindset
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