Events Operations Specialist

SpotDraft is on a mission to help legal and business teams move faster, together. Our AI-powered contracting platform is redefining how companies manage contracts, and our story deserves to be told in creative, human, and memorable ways.

We are looking for an organized, detail-oriented Event Operations Specialist to own the coordination and operational execution of SpotDraft's events. This is an inside role focused on planning, systems, and seamless delivery — you'll ensure every event, virtual or on-site, runs smoothly from the first logistics checklist to the final wrap-up.

Own end-to-end operational coordination for virtual and on-site events, including scheduling, run-of-show planning, and vendor and venue coordination.

Manage platform setup and technical logistics for virtual events (Zoom, Hopin, Airmeet, Goldcast, or similar), ensuring smooth execution from setup through live delivery.

Coordinate logistics planning for on-site events — venue requirements, shipping, vendor timelines, and day-of operational checklists — working closely with on-ground teams and partners.

Maintain and manage the events calendar, tracking timelines, deliverables, and dependencies across all planned events.

Coordinate swag and promotional inventory, ensuring accurate stock, timely procurement, and on-time delivery to event locations.

Maintain accurate budgeting and expense documentation for all events.

Serve as the operational point of contact for internal stakeholders and external vendors, ensuring clear communication and timely issue resolution.

Build and maintain SOPs and checklists to standardize event operations and improve efficiency over time.