Events Manager

Assigning and monitoring workload of assigned co-op student(s), as required.

Recruit, train, and manage student volunteers to help with planning and delivery of events

Engage students by empowering them to take on various responsibilities with respect to the set-up, execution, and clean-up of special events

Ensures volunteers are provided with effective training and development programs and equipped with the right tools and resources to meet deliverables

Ensures student input and feedback are gathered for student-focused events as part of the post event evaluation process

Ensuring all events/programs comply with FIPPA and AODA requirements, including requesting and maintaining consent forms (Image/Voice Release forms, Photography/Videography notices) from student participants and volunteers

Ensuring all events/programs have comprehensive Emergency Action Plans (EAP)

Work with partners to ensure risk is mitigated at all events (Campus Response, Safety Office, Police Services)

Serving as a resource to SAF team leads with regard to special events in the SAF

Providing direction and advice to student groups within the SAF regarding student-run events

Maintaining a database of vendors, suppliers, and clients

Creating event reports

Other duties as assigned by the Associate Director, Marketing & Communications

Required Qualifications

University undergraduate degree preferred or equivalent combination of education and experience. Additional education or training in events management or public relations an asset.

Minimum of 4 years of event management experience with demonstrated experience in managing and promoting large-scale and high-profile events.

Demonstrated track record of event management as part of the marketing, communications and/or public relations team.

Disciplined approach to planning and project execution with exceptional attention to accuracy and detail.

Independent judgment in areas of time management, task prioritization and decision-making.

Proven ability to multi-task, manage a large volume, conflicting priorities, and deadlines.

Exceptional verbal and written communications skills.

Project management experience with a demonstrated ability to manage concurrent projects under tight deadlines.

Proven leadership and volunteer management experience.

Experience developing, monitoring, and managing budgets.

Proven success in managing multiple and complex projects involving many stakeholders.

Experience with technology platforms, such as MS Teams, WebEx, Zoom and other 3rd party event software.

Scheduling and coordination expertise with a focus on virtual event logistics and experience deeply rooted in best practices.

Reporting expertise for pre- and post-events including registration, attendance, general product metrics and event surveys.