Event Manager

Overview

Events Manager”

Event Concept & Strategy

• Develop original event concepts and creative ideas aligned with Monarca's vision and objectives
• Define event goals, messaging, and the intended experience for each audience
• Propose innovative formats and themes that differentiate Monarca events in the market
• Collaborate with leadership to refine concepts and secure buy-in before execution
• Research trends, best practices, and inspiration to keep events fresh and engaging

Event Planning & Coordination

• Manage the complete event lifecycle from concept through post-event analysis
• Develop detailed project timelines, budgets, and resource plans
• Source and negotiate with venues, vendors, caterers, AV providers, and service suppliers
• Coordinate logistics including setup, breakdown, signage, seating, and all operational details
• Manage guest lists, invitations, RSVPs, and attendee communications
• Actively grow our guests list, and invite new attendees.
• Ensure seamless coordination across all pre-event, during-event, and post-event activities

Execution & On-Site Management

• Oversee full event execution with meticulous attention to detail
• Manage setup and ensure all elements are in place before guests arrive
• Coordinate vendor performance and troubleshoot issues in real-time
• Ensure guest experience is smooth, welcoming, and memorable from arrival to departure
• Lead breakdown and ensure all post-event requirements are completed
• Create loyalty for the events so that people register and come back
• Maintain composure and flexibility to adapt to unexpected changes

Experience Design

• Create thoughtful touchpoints throughout the event journey (invitations, arrivals, interactions, departures)
• Design experiences that reflect Monarca's commitment to excellence and attention to detail
• Ensure every element—from décor to timing to personal touches—contributes to the overall experience
• Anticipate guest needs and proactively address them

Stakeholder Management & Communications

• Maintain regular communication with internal stakeholders, leadership, and external partners
• Provide regular updates on event planning progress and potential issues
• Gather feedback post-event and incorporate learnings into future planning
• Build and maintain relationships with vendors, venues, and service providers
• Represent Monarca professionally with all external partners

Reporting & Analysis

• Prepare event budgets and manage costs to stay within allocations
• Track event metrics including attendance, engagement, feedback, and ROI
• Prepare post-event reports with learnings, feedback, and recommendations for improvement
• Maintain organized documentation and archives of events for future reference
• Measure event success against objectives and identify optimization opportunities

Experience & Background

• 4-6 years of event management experience across diverse event formats (corporate, community, experiential, entertainment, or similar)
• Proven track record of conceptualizing and executing high-quality events from start to finish
• Experience managing events of varying scales and styles (intimate gatherings to large-scale galas)
• Experience with diverse event types including conferences, dinners, activations, sports events, or similar
• Strong project management skills with ability to manage multiple events simultaneously

Skills & Capabilities

• Exceptional organizational and project management skills
• Creative thinking and ability to develop original concepts and ideas
• Strong vendor management and negotiation abilities
• Excellent communication skills across different audiences (internal, external, VIP clients)
• Attention to detail with ability to ensure flawless execution
• Problem-solving mindset with ability to adapt quickly to changes
• Proficiency in event management tools and Microsoft Office
• Budget management and financial tracking skills

Personal Attributes

• Passionate about creating exceptional experiences and meaningful connections
• High standards for quality and execution—you won't settle for "good enough"
• Proactive and solution-oriented with ability to work independently
• Strong interpersonal skills and ability to build relationships
• Calm under pressure with ability to manage multiple priorities and deadlines
• Fluency in English; Arabic is advantageous

What Monarca Offers

• Opportunity to shape how a growing, ambitious company connects with its community
• Exposure to diverse event types and audiences
• Backing of an organization that values excellence and invests in quality
• Creative freedom to develop original concepts and bring ideas to life
• Collaborative environment with leadership support and autonomy in execution
• Clear visibility for impact; your events are seen and valued across the organization
• **If you're someone who believes events should be exceptional, who thrives on creative problem-solving, and who takes pride in orchestrating flawless experiences, we'd love to hear from you**