Event Coordinator - Full Time

Position Summary

Responsibilities

• Responsibilities of this role include, but are not limited to:
• Provide exceptional customer service and maximize sales efforts.
• Liaise with clients to develop concepts and establish event requirements
• Liaise with internal departments and external suppliers to negotiate services and charges.
• Understand client requests and work with the Senior Event Manager to negotiate and problem solve.
• Gather and distribute event information and requirements with internal departments and clients.
• Collect event payments according to the standard operating procedures of the department.
• Follow safety guidelines to ensure a safe environment for customers.
• Have a general understanding of legislation as it relates to events, for example fire code, occupational health and safety, Alberta health regulations.
• Ensure appropriate service standards are maintained by service departments.
• Maintain event profitability: work within event budgets and sell event services provided by the Stampede and its preferred suppliers.
• Generate event summaries, checklists and event attendance reports.
• Other support and administrative duties as assigned.

Qualifications

• The ideal candidate will be proactive, optimistic and have worked in a dynamic environment where they have experience delivering on multiple priorities and will hold the following qualifications:
• Diploma in related field, such as event management or tourism & hospitality strongly preferred.
• Provide excellent customer service and consistently demonstrate professionalism.
• Zero to three years of related experience executing and coordinating events.
• Exceptional communication and time management skills with the ability to communicate in a clear and concise manner and prioritize projects.
• Ability to multitask and meet strict deadlines in a fast-paced environment.
• Must demonstrate social awareness and communicate with tact and diplomacy.
• Acute level of confidentiality, diplomacy and discretion.
• Basic accounting skills.
• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint and Outlook).
• A working knowledge of Momentus Enterprise system is an asset.

Benefits

• The Calgary Stampede offers a unique and exciting work environment, an excellent total compensation package, and opportunities for advancement and employee training.

To Apply