Entry-Level Administrative Professional - Operations & Office Support
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
PULSE (MENA) seeks a motivated, detail-oriented Entry-Level Administrative Professional to join their Operations team. The role involves providing administrative and operational support, coordinating schedules, managing documentation, and assisting with internal communications in a fully remote environment.
Key Skills for This Role
Responsibilities
- Provide day to day administrative assistance to managers and cross functional teams
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets
- Maintain accurate digital filing systems and document repositories
- Coordinate internal workflows and administrative processes
- Schedule meetings across multiple time zones
- Draft professional emails and internal announcements
- Update internal databases and spreadsheets
- Identify opportunities to improve administrative workflows
Requirements
- Excellent organizational skills
- Strong written and verbal communication
- Attention to detail
- Ability to work independently in a fully remote environment
- Motivated and detail oriented
Full Job Posting
About PULSE (MENA)
- PULSE (MENA) is a forward thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Africa.
- We value collaboration, efficiency, integrity, and continuous learning.
- Our remote first culture empowers team members to contribute meaningfully while developing professionally in a supportive and inclusive environment.
Position Overview
- We are looking for a motivated, detail oriented, and organized Entry Level Administrative Professional to join our Operations team.
- This role is ideal for someone beginning their administrative career who enjoys organizing information, supporting teams, solving day to day operational challenges, and ensuring smooth business operations.
- You will provide essential administrative and operational support to various departments across the organization.
Key Responsibilities Administrative Support
- Provide day to day administrative assistance to managers and cross functional teams.
- Prepare, edit, format, and organize business documents, reports, presentations, and spreadsheets.
- Maintain accurate digital filing systems and document repositories.
- Organize and archive company records while ensuring confidentiality.
- Monitor shared inboxes and distribute requests to appropriate team members.
- Assist with data entry and record maintenance across multiple internal systems.
Key Responsibilities Operations Support
- Coordinate internal workflows and administrative processes.
- Assist with tracking operational tasks and project milestones.
- Help prepare operational reports using company templates.
- Monitor task completion and follow up on outstanding action items.
- Support onboarding activities for new employees.
- Assist in maintaining standard operating procedures (SOPs) and internal documentation.
Key Responsibilities Calendar & Meeting Coordination
- Schedule meetings across multiple time zones.
- Send meeting invitations and reminders.
- Prepare agendas and meeting materials.
- Record meeting notes and distribute action items.
- Coordinate virtual events and internal team sessions.
Key Responsibilities Communication Support
- Draft professional emails and internal announcements.
- Coordinate communication between departments.
- Respond to routine inquiries professionally and promptly.
- Support internal knowledge sharing initiatives.
Key Responsibilities Office & Administrative Coordination
- Maintain digital office systems and shared resources.
- Track administrative supplies and software subscriptions where applicable.
- Assist with vendor documentation and administrative records.
- Support travel planning and expense documentation when required.
- Ensure administrative processes remain organized and efficient.
Key Responsibilities Data & Reporting
- Update internal databases and spreadsheets.
- Compile weekly and monthly administrative reports.
- Perform quality checks on records for accuracy and completeness.
- Generate routine reports for management.
Key Responsibilities Process Improvement
- Identify opportunities to improve administrative workflows.
- Recommend efficiencies in documentation and communication.
- Participate in projects aimed at improving operational effectiveness.
- Assist in implementing new administrative tools and procedures.
What We Offer
- Competitive salary.
- Fully remote work environment.
- Flexible working arrangements.
- Paid time off and company holidays.
- Professional development and training opportunities.
- Career growth within operations and administration.
- Collaborative, supportive, and inclusive team culture.
- Exposure to regional and international projects.
- Performance based recognition and advancement opportunities.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Client of Pulse Media NL
Customer Service Representative
Saudi Arabia, KSA
Position Overview The Customer Service Representative serves as the primary point of contact for customers, ensuring every interaction reflects PULSE's commitment to excellence....
Customer Service Representative
Riyadh, KSA
About PULSE (MENA) PULSE (MENA) is a forward-thinking organization committed to delivering exceptional customer experiences across the Middle East and North Africa. We believe t...
Customer Service Representative (Remote)
United Arab Emirates, UAE
PULSE (MENA) is seeking a Customer Service Representative to handle inquiries via phone, email, chat, and social media. The role requires 1-2 years of customer service experience, strong communication skills, and fluency
Customer Service Representative
Saudi Arabia, KSA
About PULSE (MENA) PULSE (MENA) is a forward-thinking organization committed to delivering exceptional customer experiences across the Middle East and North Africa. We believe t...
Entry-Level Administrative Professional - Operations & Office Support
Eastern Province, KSA
As an Entry-Level Administrative Professional, you will provide essential administrative and operational support to various departments across the organization. You will coordin...
Entry-Level Administrative Professional - Operations & Office Support
Saudi Arabia, KSA
PULSE (MENA) is a forward-thinking organization dedicated to delivering operational excellence and supporting innovation across the Middle East and North Africa. We value collab...
Operations & Office Support
Dubai, UAE
Position Overview As an Entry-Level Administrative Professional, you will provide essential administrative and operational support to various departments across the organization...
Operations & Office Support
Abu Dhabi, UAE
Key Responsibilities Administrative Support Provide day-to-day administrative assistance to managers and cross-functional teams. Prepare, edit, format, and organize business doc...
Customer Service Representative
Saudi Arabia, KSA
Customer Service Representative
Riyadh, KSA
Customer Service Representative (Remote)
United Arab Emirates, UAE
Customer Service Representative
Saudi Arabia, KSA
Entry-Level Administrative Professional - Operations & Office Support
Eastern Province, KSA
Entry-Level Administrative Professional - Operations & Office Support
Saudi Arabia, KSA
Operations & Office Support
Dubai, UAE
Operations & Office Support
Abu Dhabi, UAE