Emirati Secretary
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Key skills for this role
About the Role
A secretary in provides administrative support to project managers, engineers, and site staff, managing correspondence, scheduling, and document control. Key duties include managing site documentation (drawings, transmittals), coordinating meetings, taking minutes, and tracking staff attendance.
Key Skills for This Role
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Overview
A secretary in provides administrative support to project managers, engineers, and site staff, managing correspondence, scheduling, and document control.
Key duties include managing site documentation (drawings, transmittals), coordinating meetings, taking minutes, and tracking staff attendance.
Key Responsibilities
- **Document Control:**
- Maintaining organized, up-to-date site filing systems, tracking drawings, technical documents, and project reports.
- **Administrative Support:**
- Providing daily support to project managers and engineers, including handling emails, memos, and letters.
- **Meeting Coordination:**
- Organizing meetings, preparing agendas, and recording minutes of meetings (MoM).
- **Site Operations Support:**
- Managing staff attendance records, timesheets, leave tracking, and coordinating site logistics.
- **Communication:**
- Acting as a liaison between the site, head office, contractors, and consultants.
- **Requirements**
- **Experience:**
- 5–7 years of experience in the construction industry within the UAE/GCC.
- **Skills:**
- Advanced proficiency in MS Office, strong organizational skills, and proficiency in document management software.
- **Education:**
- Diploma or degree in Business Administration or a related field.
- **Communication:**
- Fluency in English (written and spoken) is essential, with Arabic as a plus
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