Emirati Admin Assistant - UHNWF
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Key skills for this role
About the Role
Apt Resources seeks an Emirati Admin Assistant to support an Ultra High Net Worth Family in Dubai. The role involves comprehensive administrative support, calendar management, correspondence, and coordination with household staff and vendors.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Principal(s) and Family Office
- Manage calendars, appointments, meetings, and travel itineraries
- Prepare correspondence, reports, presentations, and official documents
- Coordinate with household staff, service providers, government entities, and external vendors
- Maintain organized filing systems, records, and confidential documentation
- Handle incoming calls, emails, and correspondence professionally
- Assist with event planning, family engagements, and special projects
- Monitor office supplies and coordinate procurement
- Process invoices, expense reports, and basic administrative records
- Support visa applications, government documentation, and official approvals
- Ensure smooth communication between family members, household departments, and external partners
- Maintain strict confidentiality regarding all family matters and business affairs
Requirements
- UAE National (Emirati) with valid Family Book and Emirates ID
- Bachelor's degree or Diploma in Business Administration or related field preferred
- Minimum 2 5 years of administrative or executive support experience
- Excellent verbal and written communication skills in both Arabic and English
- Proficiency in Microsoft Office Suite
- High level of professionalism, integrity, and discretion
Full Job Posting
Overview
- This opportunity is offered in accordance with UAE Labour Law and the UAE Emiratisation programme. Applications are invited from qualified Emirati nationals for this position supporting an Ultra High Net Worth Family (UHNW) in Dubai.
Key Responsibilities
- Provide comprehensive administrative support to the Principal(s) and Family Office.
- Manage calendars, appointments, meetings, and travel itineraries.
- Prepare correspondence, reports, presentations, and official documents.
- Coordinate with household staff, service providers, government entities, and external vendors.
- Maintain organized filing systems, records, and confidential documentation.
- Handle incoming calls, emails, and correspondence professionally and efficiently.
- Assist with event planning, family engagements, and special projects.
- Monitor office supplies and coordinate procurement of administrative requirements.
- Process invoices, expense reports, and basic administrative records as required.
- Support visa applications, government documentation, and official approvals when necessary.
- Ensure smooth communication between family members, household departments, and external partners.
- Maintain strict confidentiality regarding all family matters and business affairs.
Requirements
- UAE National (Emirati) with a valid Family Book and Emirates ID.
- Bachelor's degree or Diploma in Business Administration, Management, or a related field preferred.
- Minimum 2 5 years of administrative or executive support experience, preferably within a private family office, VIP environment, government entity, or luxury hospitality.
- Excellent verbal and written communication skills in both Arabic and English.
- Strong organizational, multitasking, and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- High level of professionalism, integrity, and discretion.
- Ability to work independently and remain calm under pressure.
- Flexible to accommodate changing priorities and family requirements.
Benefits
- Salary: Commensurate with experience and qualifications.
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