Documentation Manager

Coordinate with internal teams to collect programme information, beneficiary data, budgets and other inputs required for proposals.

Work closely with programme teams to understand CanKids' interventions and translate programme requirements into structured CSR documentation.

Support the CSR and Resource Mobilisation teams in preparing documents for meetings and presentations with corporate partners.

Ensure timely completion of documents within agreed deadlines.

Coordinate with Programme, Finance, MEL and Communications teams for timely collection of information required for CSR reports.

Compile narrative and impact information received from different teams.

Support the preparation of periodic reports for CSR partners.

Maintain a reporting calendar and tracker for all active corporate partnerships.

Ensure that reports and supporting documents are submitted within agreed timelines.

Maintain documentation showcasing the impact of CSR partnerships on children with cancer and their families.

Maintain an updated CSR Partnership Documentation Tracker .

Track the status of: Prospective partners Proposals submitted Follow-ups Approvals Agreements Funds committed Reporting requirements Project completion Partnership renewal

Prospective partners

Proposals submitted

Follow-ups

Approvals

Agreements

Funds committed

Project completion

Partnership renewal

Prepare regular MIS and documentation updates for senior management.

Highlight pending documentation and upcoming deadlines for timely action.

Develop and maintain a central repository of key CanKids documents, including:

Organisation profile

Annual reports

Case studies

Impact stories

Beneficiary stories

Photographs and videos

Financial and compliance documents

Research and publications

Previous partner reports and presentations

Ensure that the latest approved version of every document is maintained and outdated versions are properly archived.

The Document Manager will work closely with:

CSR & Resource Mobilisation Team

Programme Teams

Finance Team

MEL Team

Communications Team

Senior Leadership

The role will ensure smooth coordination and timely follow-up for collecting information and completing documentation requirements.

The successful candidate will be responsible for ensuring:

A structured and updated CSR documentation repository.

Timely preparation of CSR proposals and concept notes.

Complete documentation for every CSR partner.

Updated CSR proposal and partnership trackers.

Timely coordination and compilation of partner reports.

Proper maintenance of agreements, approvals and compliance documents.

Accurate MIS and regular updates for management.

A strong repository of CanKids' programme information, impact stories and partnership documents.