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Document Controller
King and Moffatt
Wolverhampton, GBR
Full-time
Mid · 3+ years experience
Onsite
Discovered 2 weeks ago
ViewpointAconexProcoreAutodesk Construction CloudBIM 360
Free
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ViewpointAconexProcore
Key Skills for This Role
ViewpointAconexProcoreAutodesk Construction CloudBIM 360
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2. GOALS / KPIs
Data Accuracy: 100% accuracy in the version control and status of drawings and technical documents.
Timeliness: Ensuring all incoming and outgoing transmittals are processed within agreed project SLAs (typically 24–48 hours).
Audit Readiness: Maintenance of a fully compliant and searchable project archive that passes all internal and external quality audits.
Handover Efficiency: Delivery of a structured and complete digital O&M / Health & Safety file at project completion.
3. DUTIES AND RESPONSIBILITIES
- System Administration: Lead the setup and day-to-day management of the Common Data Environment (CDE) (e.g., Viewpoint, Aconex, Procore, or Autodesk Construction Cloud).
- Information Flow: Manage and coordinate the distribution of all project documentation, ensuring only "For Construction" status drawings reach the site team.
- Quality Assurance: Review and critique incoming documents for compliance with naming conventions, file formats, and metadata requirements before upload.
- Revision Control: Ensure all technical revisions are correctly logged, superseded, and archived to prevent the use of outdated information.
- Transmittal Management: Lead the production of formal transmittal notes for all outgoing information to subcontractors, consultants, and clients.
- Reporting: Provide regular progress reports to the Project Manager regarding the status of technical submittals, RFIs, and outstanding approvals.
- Subcontractor Liaison: Manage and coordinate the submission of subcontractor technical data and "as-built" information.
- Compliance Monitoring: Identify, develop, and manage the tracking of "Request for Information" (RFI) logs and technical submittal registers.
- Handover Coordination: Lead the collation of the final Operation & Maintenance (O&M) manuals and Health & Safety files to ensure a smooth client handover.
- Training: Support the project team by providing guidance and training on the use of the project’s specific document control software.
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