Document Controller / Secretary
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Key skills for this role
About the Role
Blue Rhine Industries seeks a Document Controller to manage project documentation using Aconex, coordinate with teams, and ensure compliance. Requires 3-5 years of document control experience in construction and mandatory Aconex experience.
Key Skills for This Role
Responsibilities
- Manage all incoming and outgoing project documents using Aconex and other document management systems
- Register, track, distribute, and archive project documents, drawings, RFIs, submittals, transmittals, and correspondence
- Maintain document revision history and ensure only the latest approved documents are circulated
- Coordinate with Project Managers, Engineers, Consultants, Clients, and Subcontractors regarding document submissions and approvals
- Generate document status reports, submission logs, and document tracking registers
Requirements
- Bachelor's Degree or Diploma in Engineering, Business Administration, Construction Management, or related field
- 3 5 years of document control experience in construction, engineering, MEP, fit out, signage, or infrastructure industry
- Mandatory hands on experience using Aconex
- Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems
Full Job Posting
Job Summary
- The Document Controller will be responsible for managing, organizing, and maintaining all project documentation throughout the project lifecycle.
- The role ensures accurate document control, timely submission of project documents through Aconex, compliance with company and client requirements, and efficient coordination between internal teams, consultants, and clients.
Key Responsibilities
- Manage all incoming and outgoing project documents using Aconex and other document management systems.
- Register, track, distribute, and archive project documents, drawings, RFIs, submittals, transmittals, and correspondence.
- Maintain document revision history and ensure only the latest approved documents are circulated.
- Ensure compliance with company document control procedures and client requirements.
- Upload, submit, receive, and track project documentation through Aconex.
- Monitor document workflows, approvals, comments, and status updates.
- Coordinate with project teams to ensure timely document submissions and approvals.
- Maintain project folders, metadata, and document registers within Aconex.
- Coordinate with Project Managers, Engineers, Consultants, Clients, and Subcontractors regarding document submissions and approvals.
- Follow up on overdue documents, RFIs, technical submittals, and shop drawing approvals.
- Support project teams by providing updated documentation and maintaining accurate records.
- Assist during project handover by preparing final documentation, as built records, warranties, manuals, and close out documents.
Qualifications & Skills
- Bachelor's Degree or Diploma in Engineering, Business Administration, Construction Management, or a related field.
- 3–5 years of document control experience in the construction, engineering, MEP, fit out, signage, or infrastructure industry.
- Mandatory hands on experience using Aconex.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems.
- Strong understanding of construction documentation, shop drawings, RFIs, technical submittals, material submittals, and project workflows.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to prioritize multiple tasks and work within project deadlines.
- Strong communication and coordination skills.
Preferred Qualifications
- Aconex Certification or formal Aconex training.
- Experience working on large scale construction or infrastructure projects.
- Familiarity with ISO 9001 document control procedures and quality management systems.
- Knowledge of additional document management platforms such as Procore, Autodesk Construction Cloud (ACC), or SharePoint is an added advantage.
Work Location
- In person
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